Executive Committee Regular Meeting Minutes

Extracted text (beginning)

Executive Committee Meeting Minutes   Page 7 of 8 
February 13, 2023 ADOPTED 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date:  
 
Location:  
February 13, 2023 
 
Electronic meeting, Public venue 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members Present: Peter Luckham, Chair, Thetis Island Trustee 
 Tobi Elliott, Vice-Chair, Gabriola Island Trustee 
 David Maude, Vice-Chair, Mayne Island Trustee  
 Timothy Peterson, Vice-Chair, Lasqueti Island Trustee 
 
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) (boardroom) 
 Clare Frater, Director, Trust Area Services (DTAS) 
 Julia Mobbs, Director, Administrative Services (DAS) 
 Stefan Cermak, Director, Planning Services (DPS) 
 Warren Dingman, Manager, Bylaw Compliance and Enforcement (BCEM) 
 Dilani Hippola, Senior Policy Advisor 
 Lori Foster, Executive Coordinator/Recorder (boardroom) 
  
Members of the 
Public Present: 
2 members of the public joined the meeting electronically. 
 
1. CALL TO ORDER 
 
Chair Luckham called the meeting to order at 9:01 a.m. 
 
Each Executive Committee (EC) member acknowledged that the meeting was being held on the 
traditional and treaty territories of many Coast Salish First Nations. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items – None 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was approved as presented. 
 
2.2.1 Agenda Context Notes 
 
For information as noted at for item 11.1 re: BC Coastal Maine Strategy Policy 
Forum. 
 
 

 
Executive Committee Meeting Minutes   Page 7 of 8 
February 13, 2023 ADOPTED 
3. CLOSED MEETING  
 
At 9:04 a.m. the meeting was closed to the public. 
 
EC-2023-011 
It was Moved and Seconded, 
That the meeting be closed to the public subject to Sections 90(1)(c)(g) and (i) of the Community 
Charter in order to consider matters related to employee relations, litigation affecting the 
Islands Trust and receipt of advice that is subject to solicitor-client privilege and that staff attend 
the meeting. 
 
CARRIED 
At 9:50 a.m. the meeting reopened to the public. 
 
4. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING 
 
Chair Luckham reported from the closed meeting that the following correspondence be added 
to the agenda: 
 11.4 J. Robertson re: Application of Islands Trust Policy, Standards of Conduct email  
  dated January 24, 2023 
 11.5 B. Lockett re: GLTC Trustee Mabberley letter dated January 17, 2023 
 
5. ADOPTION OF MINUTES 
 
5.1 January 11, 2023 draft minutes 
  
By general consent, the minutes were adopted as presented. 
 
6. FOLLOW UP ACTION LIST AND UPDATES 
 
6.1 Follow Up Action List/Director/CAO Updates 
 
Chief Administrative Officer (CAO) Hotsenpiller and directors gave status updates on 
FUAL items and spoke to: 
 challenges booking Gabriola and/or Salt Spring in June for Trust Council,  
 most of the trustee training online webinars have been delivered to trustees; a 
survey will follow looking for feedback and further 

First 3,000 characters. Open the original for the whole document.