Executive Committee Regular Meeting Addendum

Extracted text (beginning)

Executive Committee
Addendum
 

Date:October 6, 2021
Time:9:00 am
Location:Electronic meeting, Public venue
Islands Trust
200-1627 Fort Street
Victoria, BC V8R 1H8
Pages
8.EXECUTIVE COMMITTEE PROJECTS
8.2.Executive Committee Initiated
8.2.1.Executive
8.2.1.1.Executive Committee and Electronic Meetings - Briefing
2 - 3

Islands Trust Briefing Page 1 
 
 
 
 
BRIEFING 
 
 
To: Executive Committee  For the Meeting of: October 6, 2021 
     
From: Carmen Thiel, Legislative 
Services Manager 
 Date Prepared: October 5, 2021 
     
SUBJECT:
  
Executive Committee and Electronic Meetings 
 
 
PURPOSE: To outline the options for electronic attendance of individual Executive Committee 
members at regular meetings for the duration of 2021. 
BACKGROUND:  
Legislative Changes 
 On September 29, 2021 Ministerial Health Order 192 which allowed trust bodies, including Executive 
Committee, to conduct regular meetings electronically ceased to be in effect; 
 Effective September 29, 2021 an amendment to Islands Trust Electronic Meetings Regulation (link 
below) was enacted which will allow regular meetings to be held electronically, in addition to special 
meetings; 
 As of September 29
th
 trust bodies can start amending their procedure bylaws if they want to hold 
some of their regular meetings electronically;   
 For Executive Committee (EC), until these amendments to the Trust Council procedure bylaw are 
adopted, EC will return to in-person meetings as of September 29
th
.  Any meetings after September 
29
th
 will require that an officer or staff person be physically present at a meeting location where the 
public can attend to hear or watch and hear the meeting proceedings that are open to the public; 
 In the interim, until the above noted bylaw amendments are adopted by Trust Council, section 4 of 
the amended Regulation, and section 11.11 (b) – (e)  of the Trust Council procedure bylaw provide 
that a member of EC who is unable to attend in person at a regular meeting may participate in the 
meeting by means of electronic or other communication facilities if: 
o the meeting is conducted in accordance with the procedure bylaw; and 
o the meeting place allows the meeting participants (trustees) and the public to hear, or 
watch and hear, the participation of the remote trustee(s); 
 Currently, Trust Council procedure bylaw provides that: 
o 11.11(c)   At a regular EC meeting, no more than two members, excluding the chair, may 
participate electronically; 
o 11.11 (d)  An individual EC member may not participate electronically in two 
consecutive regular meetings; or more than half the regular EC meetings in any one 
calendar year; 
o 11.11 (e)  EC may waive the restrictions in 11.11 (c) and (d) by unanimous resolution 
provided the waiver doesn’t conflict with provincial legislation and regulation that 
enables electronic meetings. 
 
2

Islands Trust Briefing Page 2 
 
Options 
Option 1:  Both the amended Regulation and the current version of the T

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