Executive Committee Regular Meeting Minutes

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Executive Committee Meeting Minutes  Page 1 of 8 
October 6, 2021 ADOPTED 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
October 6, 2021 
Public venue 
Islands Trust 
200-1627 Fort Street 
Victoria, BC V8R 1H8 
 
Members Present: Peter Luckham, Chair, Thetis Island Trustee (Victoria boardroom) 
 Dan Rogers, Vice Chair, Gambier/Keats Island Trustee (electronic) 
 Laura Patrick, Vice Chair, Salt Spring Island Trustee (Victoria boardroom) 
 Sue Ellen Fast, Vice Chair, Bowen Island Municipal Trustee (Victoria boardroom) 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) (Victoria boardroom) 
 David Marlor, Director, Local Planning Services (DLPS) (Victoria boardroom) 
 Clare Frater, Director, Trust Area Services (DTAS) (electronic) 
 Julia Mobbs, Director, Administrative Services (DAS) (electronic) 
Carmen Thiel, Legislative Services Manager (LSM) (Victoria boardroom) 
 Lisa Wilcox, Senior Intergovernmental Policy Advisor (electronic) 
 Mark van Bakel, Information Services Manager (Victoria boardroom) 
 Lori Foster, Executive Coordinator/Recorder (Victoria boardroom) 
  
Members of the public: None in attendance 
 
1. CALL TO ORDER 
 
At 9:04 a.m., Chair Luckham called the meeting to order and humbly stated gratitude to live and 
work on Coast Salish First Nations traditional and treaty territory. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
For consideration to add the following late item at: 
8.2.1.1 Executive Committee and Electronic Meetings – Briefing 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was approved as amended. 
 
2.2.1 Agenda Context Notes 
 
For information as contained in the agenda package. 
 
3. RISE AND REPORT DECISIONS FROM PREVIOUS CLOSED MEETING - None 
 
 

 
Executive Committee Meeting Minutes  Page 2 of 8 
October 6, 2021 ADOPTED 
4. ADOPTION OF MINUTES 
 
4.1 September 20, 2021 draft minutes 
 
By general consent, the September 20, 2021, minutes were adopted as presented. 
 
5. FOLLOW UP ACTION LIST AND UPDATES 
 
5.1 Follow Up Action List (FUAL)/Director/CAO Updates 
 
Chief Administrative Officer (CAO) Hotsenpiller and Directors gave status updates on 
FUAL items as presented in the report. 
 
CAO Hotsenpiller and Directors gave verbal updates on: 
 Consideration for all BC Public Service workers be vaccinated, 
 Legislative changes and policy work for electronic meetings. 
 
Information Services Manager, van Bakel, spoke to the deployment of hardware kits via 
the Chair and Vice Chairs, for conducting electronic streaming and recording of LTC 
meetings open to the public at on-site locations. 
 
5.2 Local Trust Committee Chair Updates 
 
Chair and Vice Chairs gave verbal updates on recently attended local trust committee 
(LTC) meetings, status of LTC applications, rezonings, and projects.   
 
A Southern Gulf Islands Forum was recently held and, there are A
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tl’ḵa7tsem/Howe 
Sound and Ocean Watch Forums being held October 22
 
as an in-pers

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