Financial Planning Committee Meeting Minutes

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ADOPTED 
 
Financial Planning Committee 
Minutes of a Regular Meeting 
October 14, 2020 ADOPTED Page 1 of 7 
 
Financial Planning Committee 
Minutes of Meeting 
 
Date of Meeting: 
Location: 
October 14, 2020 
Electronic Meeting 
 
Members Present:  Peter Grove, Chair  
Paul Brent, Vice Chair 
Peter Luckham, Executive Committee Representative 
Sue Ellen Fast, Executive Committee Representative 
Laura Patrick, Executive Committee Representative 
Dan Rogers, Executive Committee Representative 
Kate-Louise Stamford, Islands Trust Conservancy Board Representative 
Laura Busheikin, Regional Planning Committee Representative 
Deb Morrison, Trust Programs Committee Representative 
Tahirih Rockafella, Local Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
Julia Mobbs, Director, Administrative Services 
David Marlor, Director, Local Planning Services 
Clare Frater, Director, Trust Area Services 
Nancy Roggers, Finance Officer 
Robert Barlow, Legislative Services Clerk/Recorder 
 
Others Present: 
 
Scott Colbourne, Trust Programs Committee Alternative Representative 
1. CALL TO ORDER 
The meeting was called to order at 10:02 a.m. Chair Grove offered gratitude for being able to 
meet on traditional and treaty territory of the Coast Salish First Nations. 
  
2. APPROVAL OF AGENDA 
2.1 Introduction of New Items and Re-Ordering of the Agenda 
None 
 
2.2 Approval of Agenda 
By general consent the Committee approved the agenda. 
 

 ADOPTED 
 
Financial Planning Committee 
Minutes of a Regular Meeting 
October 14, 2020 ADOPTED Page 2 of 7 
3. ADOPTION OF MINUTES / COORDINATION 
3.1 Minutes of Meetings 
3.1.1 Financial Planning Committee Minutes of August 19, 2020 
By general consent the Committee approved the minutes as presented. 
 
3.2 Resolutions Without Meeting 
None 
 
3.3 Follow up Action List 
Director Mobbs provided an update on each of the items that are currently in progress. 
 
4. TRUST COUNCIL BUSINESS 
4.1 Budget 2021/22: Draft 1 Version 1 (D1V1) 
4.1.1 Budget 2021/22 D1V1 Highlights – Briefing 
Director Mobbs presented the briefing, indicating that staff will incorporate 
changes to D1V1 suggested by the Committee into Version 2 of Draft 1 of the 
budget. 
 
4.1.2 Budget 2021/22 D1V1 Detail 
The Committee expressed appreciation for the level of detail and thoroughness 
of the report.  Discussion included the following questions and requests: 
 A request was made to understand how many staff are eligible for a 
step increase to their salary in the year, and what the value of step 
increases is. Staff committed to return with the information at the next 
meeting regarding the number of staff eligible for increases, and 
indicated that step increases range from 3% - 5%, with 3% being the 
most common increase.  
 Staff further explained that the annual wage increases for staff are a 
significant driver in budget growth, as salaries expense makes up more 
than 60% of the budget, as such a minimum 2-3% wage increase can 
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