Executive Committee Regular Meeting Agenda

Extracted text (beginning)

​Executive Committee
Agenda
 

Date:Tuesday, January 15, 2019
Time:8:30 am
Location:Coast Bastion Hotel
11 Bastion Street, Nanaimo, BC
Pages
1.CALL TO ORDER
2.APPROVAL OF AGENDA
2.1Introduction of New Items
2.2Approval of Agenda
3.FOLLOW UP ACTION LIST AND UPDATES
3.1Follow Up Action List
2 - 6
4.BYLAWS FOR APPROVAL CONSIDERATION
4.1Mayne Island LTC Bylaw No. 176 (Fees Amendment)
7 - 15
4.2Thetis Island LTC Bylaw No. 106 (Fees Amendment)
16 - 21
4.3Ballenas-Winchelsea BEN Bylaw No. 34 (Bylaw Enforcement Notification)
22 - 33
4.4Lasqueti Island LTC Bylaw No. 95 (LUB amendment)
34 - 51
5.TRUST COUNCIL MEETING PREPARATION
6.NEW BUSINESS
7.CORRESPONDENCE (for information unless raised for action)
7.1Minister Response re Bowen Island rural designation
52 - 77
8.NEXT MEETING
January 30, 2019 - location TBD
9.ADJOURNMENT

Print Date: January 10, 2019
Follow Up Action Report
Executive Committee
Status
ResponsibilityTarget DateActivityActivity
Chief Administrative Officer
No
On Going05-Dec-2017
Discuss with the province and report to Trust Council at the December 
Trust Council meeting on a process to identify potential governance 
and/or operational change that could be adopted in order to improve 
the delivery and integration of all the types of services that are 
delivered to the Islands Trust Area. 
Russ Hotsenpiller
12-Sep-2017
 1
On Going11-Sep-2018
Trust Council maintain the status quo (re council committees) and 
direct that specific improvements: trustee remunerations, maintaining 
working groups and electronic communications, be considered within 
the current structure to improve various service elements.
Russ Hotsenpiller
19-Jun-2018
 2
Done28-Nov-2018
That the Executive Committee request staff email all trustees on 
behalf of the Executive Committee with information about quorum and 
online email discussions and the dangers there of.
Russ Hotsenpiller
14-Nov-2018
 3
Done07-Jan-2019
Email trustees on the emerging issue of the by-election explaining why 
the process has taken so long.
Russ Hotsenpiller
12-Dec-2018
 4
Done03-Jan-2019
January Trust Council Strategic Planning session to include values 
discussion, assumptions/principles as presented by CAO.
Russ Hotsenpiller
12-Dec-2018
 5
Done07-Jan-2019
Letter to Minister re: Islands Trust Act Amendments proceed with 
letter as presented.
Russ Hotsenpiller
12-Dec-2018
 6
On Going30-Jan-2019
Amend meeting decorum poster as discussed and bring a script.
Russ Hotsenpiller
12-Dec-2018
 7
Page 1 of 5
2

Print Date: January 10, 2019
Follow Up Action Report
Done15-Jan-2019
Follow-up/make calls to those concerned regarding MRDT- DMMO 
Consultation with SSI-SGI Islands Trust. CAO to work with Vice Chair 
Patrick.
Russ Hotsenpiller
12-Dec-2018
 8
Status
ResponsibilityTarget DateActivityActivity
Director, Administrative Services
No
Done15-Jan-2019
That Executive Committee support continued use of the laptops as the 
primary communications device of Trust Council along with Option 
2(b) Bring Your Own Device

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