Trust Programs Committee Regular Meeting Minutes

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Trust Programs Committee  
Minutes of a Regular Meeting 
January 23, 2019        Page 1 of 5 
 
Trust Programs Committee 
Minutes of a Regular Meeting 
 
Date of Meeting: 
 
Location: 
Wednesday, January 23, 2019 
 
Paramount Executive Centre 
300-848 Courtney St., Victoria, BC 
 
Members Present: 
 
 
 
 
 
 
Alex Allen, Hornby Island Local Trustee (via phone) 
Scott Colbourne, Gabriola Island Local Trustee 
David Critchley, Denman Island Local Trustee  
Doug Fenton, Thetis Island Local Trustee 
Ben McConchie, North Pender Local Trustee – joined meeting at 11:05 am 
Deb Morrison, North Pender Local Trustee 
Dan Rogers, Gambier Island Local Trustee (EC Rep) 
Peter Luckham, Islands Trust Chair (ex officio) 
 
Members Absent: 
 
None 
 
Staff Present: 
 
Russ Hotsenpiller, Chief Administrative Officer 
Clare Frater, Director, Trust Area Services 
Lisa Wilcox, Senior Intergovernmental Policy Advisor/Recorder 
Gillian Nichols, Program Coordinator 
William Shulba, Freshwater Specialist – joined meeting at 11:45 am 
 
Media and Others Present: None 
 
 
1. CALL TO ORDER 
 
Director Frater called the meeting to order at 10:00 a.m. 
 
2. ROUNDTABLE 
 
The committee members discussed their interest in serving on Trust Programs Committee and their 
hopes for the 2018-2022 term. 
  

 
Trust Programs Committee  
Minutes of a Regular Meeting 
January 23, 2019        Page 2 of 5 
3. ELECTIONS 
 
 3.1 Election for Chair 
 
Director Frater conducted the election of the Chair and declared Trustee Deb Morrison 
Chair of Trust Programs Committee BY ACCLAMATION. 
 
 3.2 Election of Vice-Chair 
 
Director Frater conducted the election of the Chair and declared Trustee Scott Colbourne 
Vice-Chair of Trust Programs Committee BY ACCLAMATION. 
 
3.3  Financial Planning Committee appointee 
 
Trustee Morrison will serve as the Trust Programs Committee representative on the Islands 
Trust Financial Planning Committee for the 2018-2022 term. 
 
4. APPROVAL OF AGENDA 
 
4.1 Introduction of New Items 
  
No new items. 
 
4.2 Approval of Agenda 
 
By general consent the agenda was approved as presented. 
 
5. ORIENTATION 
 
5.1 TPC Terms of Reference 
 
 Director Frater reviewed Trust Programs Committee’s Terms of Reference and advised that 
if the committee wishes to amend the Committee’s Terms of Reference, the Committee 
should seek Trust Council’s support to do so through the Work Program report. 
 
Discussion followed in regards to terms of reference for adding members to the committee 
and if a person is interested in joining after by-election.  
 
5.2  Council Committee Toolkit 
 
 Director Frater provided an overview of the toolkit and noted that it is a resource and living 
document that can be improved. 
  

 
Trust Programs Committee  
Minutes of a Regular Meeting 
January 23, 2019        Page 3 of 5 
 
5.3 Getting items on the TPC agenda 
 
Director Frater described the process for developing the Trust Programs Committee 
agenda.  
 
6. ADOPTION OF MINUTES/COORDIN

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