Financial Planning Committee Meeting Minutes

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Financial Planning Committee Minutes of Meeting – May 30, 2018 Page 1 
 
Financial Planning Committee 
Minutes of Meeting 
 
Date: 
 
Location: 
May 30, 2018 
 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members Present Peter Grove, Chair 
Alison Morse, Vice-Chair 
Paul Brent, LPC Rep (via phone) 
Peter Luckham, EC Rep 
George Grams, EC Rep 
Brian Crumblehulme, TPC Rep 
Robin Williams, TFB Rep 
George Harris, Local Trustee (via phone) 
Laura Busheikin, EC Rep (via phone) 
Susan Morrison, EC Rep 
 
Staff Present Julia Mobbs, Director Administrative Services 
Russ Hotsenpiller, Chief Administrative Officer 
David Marlor, Director Local Planning Services 
Clare Frater, Director Trust Area Services 
Nancy Roggers, Finance Clerk 
Jas Chonk, Recorder 
 
1. CALL TO ORDER 
 
The meeting was called to order at 10:45 a.m. 
 
2. APPROVAL OF AGENDA 
 
 2.1  Introduction of New Items 
   
4.3 LTC Specific Reserve Fund - RFD 
 
 2.2 Approval of Agenda 
 
FPC-2018-008 
It was MOVED and SECONDED, 
that the Committee approve the agenda as amended. 
 
CARRIED 
3. ADOPTION OF MINUTES / COORDINATION 
 
3.1 Minutes of Meetings – February 21, 2018 
 
By General Consent, the minutes of February 21, 2018 were adopted as presented. 
  

 
Financial Planning Committee Minutes of Meeting – May 30, 2018 Page 2 
3.2 Follow up Action List 
 
Director Mobbs provided an update on each of the items in the follow up action list. 
 
CAO Hotsenpiller provided update on Council Committee system that is going to June Trust 
Council meeting.  
 
4. TRUST COUNCIL BUSINESS 
 
4.1 March 31, 2018 Audited Financial Statements - RFD 
 
FPC-2018-009 
It was MOVED and SECONDED, 
that Financial Planning Committee receives the audited financial statements of the Islands 
Trust including the Statement of Financial Position, the Statement of Operations, the 
Statement of Changes in Net Financial Assets, and the Statement of Cash Flows for the year 
ended March 31, 2018, and forwards them to Trust Council for approval. 
CARRIED 
 
4.2 Financial Planning Committee Work Program 
 
Staff to update the Financial Planning Committee’s top priorities and forward the amended 
work program to June Trust Council. 
 
4.3 LTC Specific Reserve Fund: Approval and Initial Funding 
 
Paul Brent noted that he wants the minutes to reflect that he is opposed to using the LTC 
Reserve Fund to increase staffing.  
 
FPC-2018-010 
It was MOVED and SECONDED, 
that the Request for Decision “LTC Specific Reserve Fund: Approval and Initial Funding” as 
amended be forwarded to the June 2018 Trust Council meeting. 
CARRIED 
 
5. BUSINESS 
 
5.1 2017/18 Financial Results - Briefing 
 
The briefing provides an analysis of actual expenditures compared to budget for the fiscal 
year ended March 31, 2018. Briefing was received as information. 
 
5.2 FPC Section of 2017/18 Annual Report - RFD 
 
FPC-2018-011 
It was MOVED and SECONDED, 
that the Financial Planning Committee approves the attached text f

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