Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – April 5, 2017  Page 1 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: April 5, 2017 
      
Location: Nanoose Place Community Centre 
2925 NW Bay Road, Nanoose Bay 
      
Members Present: Peter Luckham, Chair 
Susan Morrison, Vice Chair 
George Grams, Vice Chair 
Laura Busheikin, Vice Chair 
      
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
David Marlor, Director, Local Planning Services (via teleconference) 
Cindy Shelest, Director, Administrative Services (via teleconference) 
Clare Frater, Director, Trust Area Services (via teleconference) 
Emma Restall, Executive Coordinator (Recorder) 
 
1. CALL TO ORDER 
 The meeting was called to order at 10:52 a.m. Chair Luckham acknowledged that the meeting was being 
held in Coast Salish First Nations territory. 
  
2. APPROVAL OF AGENDA 
 2.1 Introduction of New Items 
None 
   
 2.2 Approval of Agenda 
 By General Consent, the agenda was approved as presented. 
 
It was agreed that item 9 and 10 be considered ahead of item 3 
 
9. CLOSED MEETING 
EC-2017-049 
It was MOVED and SECONDED, 
that the meeting be closed to the public subject to Sections 90(1)(c)(g) and (i) of the Community Charter in 
order to consider matters related to employee relations, litigation affecting the Islands Trust and receipt of 
advice that is subject to solicitor-client privilege and that staff attend the meeting. 
CARRIED 
10. RISE AND REPORT DECISIONS FROM CLOSED MEETING 
No items to report. 
 
The meeting recessed at 12:08pm and resumed at 12:16pm 
 
3. ADOPTION OF MINUTES 
 3.1 March 14, 2017 Executive Committee Meeting 
 By General Consent, the Minutes of the March 14, 2017 Executive Committee Meeting were 
adopted as presented. 
 
4. FOLLOW UP ACTION LIST AND UPDATES 
 4.1 Follow Up Action List 
 Staff provided updates on outstanding items in the Follow Up Action List. 

 
Executive Committee Minutes of Meeting – April 5, 2017  Page 2 
 4.2 Director/CAO Updates 
 Directors provided updates on their follow up action list items and current activities. 
 
 
 
 4.3 Local Trust Committee Chair Updates 
 Executive Committee members provided verbal updates on recent activities in their roles as local 
trust committee chairs. 
 
5. BYLAWS FOR APPROVAL CONSIDERATION 
 5.1 Gabriola Island Local Trust Committee Bylaw No. 291 (LUB amendment) cited as “Gabriola 
Island Land Use Bylaw, 1999, Amendment No. 2, 2016” 
 
EC-2017-050 
It was MOVED and SECONDED, 
THAT the Islands Trust Executive Committee approve Gabriola Island Local Trust Committee 
Bylaw No. 291, cited as "Gabriola Island Land Use Bylaw, 1999, Amendment No. 2, 2016", in 
accordance with Section 27 of the Islands Trust Act. 
CARRIED 
 
 5.2 Gabriola Island Local Trust Committee Bylaw No. 294 (OCP amendment) cited as "Gabriola 
Island Official Community Plan (Gabriola), 1997, Amendment No. 2, 2017" 
 
EC-2017-051 
It was MOVED and SECONDED, 
THAT the Islands Trust Executive Committee approve Gabri

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