Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – May 3, 2017  Page 1 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: May 3, 2017 
      
Location: Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
      
Members Present: Peter Luckham, Chair 
Susan Morrison, Vice Chair 
George Grams, Vice Chair 
Laura Busheikin, Vice Chair 
      
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
David Marlor, Director, Local Planning Services 
Cindy Shelest, Director, Administrative Services 
Clare Frater, Director, Trust Area Services 
Emma Restall, Executive Coordinator (Recorder) 
 
1. CALL TO ORDER 
 The meeting was called to order at 8:45 a.m. Chair Luckham acknowledged that the meeting was being 
held in Coast Salish First Nations territory. 
  
2. APPROVAL OF AGENDA 
 2.1 Introduction of New Items 
   
 2.2 Approval of Agenda 
 By General Consent, the agenda was approved as presented. 
 2.2.1 Agenda Context Notes 
  Provided for information. 
 
3. ADOPTION OF MINUTES 
 3.1 April 5, 2017 Executive Committee Meeting 
 By General Consent, the Minutes of the April 5, 2017 Executive Committee Meeting were adopted 
as presented. 
 
4. FOLLOW UP ACTION LIST AND UPDATES 
 4.1 Follow Up Action List 
 Staff provided updates on outstanding items in the Follow Up Action List. 
 
 4.2 Director/CAO Updates 
 Directors provided updates on their follow up action list items and current activities. 
   
 4.3 Local Trust Committee Chair Updates 
 Executive Committee members provided verbal updates on recent activities in their roles as local 
trust committee chairs. 
 
5. BYLAWS FOR APPROVAL CONSIDERATION 
 5.1 Bowen Island Municipality Referral Grafton Lakes Early Referral – Briefing 
Received for information. 
 
 

 
Executive Committee Minutes of Meeting – May 3, 2017  Page 2 
6. TRUST COUNCIL MEETING PREPARATION 
 6.1 Trust Area Services 
 6.2 Local Planning Services 
 6.3 Administrative Services 
 6.4 Executive 
  6.4.1 Delegation Request 
   6.4.1.1  Barbara Mills of ADIMS re Integrated Geoduck Management and Marine 
Ecosystem Destruction 
Attendees discussed logistical challenges involved with hosting Trust Council in 
remote locations. 
 
  6.4.2 June Trust Council Draft Schedule 
Review of draft schedule and planning. 
 
7. EXECUTIVE COMMITTEE PROJECTS 
 7.1 Trust Council Initiated 
 7.2 Executive Committee Initiated 
  7.2.1 Victoria Office Lease - Briefing 
    CAO Hotsenpiller gave an overview of the decision-making process, challenges and the new 
  lease. 
   
8. NEW BUSINESS 
 8.1 Trust Area Services 
  8.1.1 LTC Chairs Report on Local Advocacy Topics 
 The Executive Committee members provided verbal updates on local advocacy topics arising 
from local trust committee meetings. 
   
  8.1.2 Visual Style Guide – Briefing 
  Staff gave an update on the Visual Style Guide. 
 
 8.2 Local Planning Services 
  8.2.1 EC-TC Policy 4.1.ix - RFD 
  EC-2017-061 
It was MOVED and SECONDED, 
THAT the Islands Trust Executive Committee 

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