Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – April 6, 2016  Page 1 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
April 6, 2016 
   
Location: 
Islands Trust Victoria Office 
   
Members Present: 
Peter Luckham, Chair 
Laura Busheikin, Vice Chair 
Susan Morrison, Vice Chair 
George Grams, Vice Chair 
   
Staff Present: 
Russ Hotsenpiller, Chief Administrative Officer 
David Marlor, Director, Local Planning Services 
Clare Frater, Policy Advisor, Trust Area Services 
Mandy Giesbrecht, Executive Coordinator (Recorder) 
   
1. CALL TO ORDER 
   
 
The meeting was called to order at 8:48 a.m. Chair Luckham acknowledged that the meeting 
was being held in traditional territory of the Coast Salish First Nations. 
   
2. APPROVAL OF AGENDA 
   
 2.1 Introduction of New Items 
   
 8.1.7  Gabriola Island Anchorage Public Meeting 
 8.2.1  Letter from Tom Varzeliotis 
 8.2.2  North Salt Spring Island Water District  
 8.5  Species At Risk Act (SARA) 
 8.6  Upcoming ALC Meeting 
   
 2.2 Approval of Agenda 
  
By General Consent, the agenda was approved as amended. 
   
 2.2.1 Agenda Context Notes 
  Provided for information. 
   
3. ADOPTION OF MINUTES 
   
 3.1 March 9 
 
By General Consent, the Minutes of the March 9, 2016 Executive Committee 
Meeting were adopted as presented. 
   
 3.2 March 22 
 
By General Consent, the Minutes of the March 22, 2016 Executive Committee 
Meeting were adopted as presented. 
   
4. FOLLOW-UP ACTION LIST AND UPDATES 
   
 4.1 Follow-up Action List 
  Provided for information. 
   
  

 
Executive Committee Minutes of Meeting – April 6, 2016  Page 2 
 4.2 Director/CAO Updates 
  Directors provided updates on their follow up action list items and current activities. 
   
 4.3 Local Trust Committee Chair Updates 
  Executive Committee members provided verbal updates on recent activities in their 
roles as local trust committee chairs. 
 
Discussion ensued regarding deterioration of roadways on the islands. 
 
EC-2016-047 
It was MOVED and SECONDED, 
That the Executive Committee requests staff to draft a letter seeking a meeting 
between Islands Trust Executive and Minister of Transportation and Infrastructure to 
discuss deteriorating condition of Islands Trust area highways and roads.  
CARRIED 
   
Clare Frater joined the meeting at 9:18 a.m. 
Laura Busheikin joined the meeting at 9:27 a.m. 
   
5. BYLAWS FOR APPROVAL CONSIDERATION 
   
6. TRUST COUNCIL MEETING PREPARATION 
   
 6.1 Post March Trust Council Joint Session 
   
 6.1.1 March Trust Council Decision Highlights 
  Received for information. Approved for circulation. 
   
 6.1.2 Roundtable 
  Executive Committee members and staff provided feedback regarding the 
March 2016 Trust Council meeting, noting what went well and identifying areas 
for improvement. 
   
 6.1.3 Trustee Comments/Feedback 
  Staff to investigate refinement of agenda packages and agenda framework for 
more linear meeting structure. 
   
 6.2 Draft June 2016 Trust Council Schedule 
  

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