Financial Planning Committee Meeting Minutes
· Islands Trust Area · Meeting Documents · 2016
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Topics: Marine & foreshore · First Nations & reconciliation · Governance & budget — our classification, not the Trust's.
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FINAL – Financial Planning Committee – March 2, 2016 1 Financial Planning Committee Minutes of Meeting Date: Location: March 2, 2016 Islands Trust Victoria Boardroom 200-1627 Fort Street, Victoria, BC Members Present Regrets Peter Grove, Chair Alison Morse, Vice-Chair George Harris, Local Trustee (by phone) Derek Masselink, TCP Rep Paul Brent, LPS Rep Peter Luckham, EC Rep Laura Busheikin, EC Rep (by phone) George Grams, EC Rep Susan Morrison, EC Rep Dereck Atha, TFB Rep Staff Present Cindy Shelest, Director Administrative Services Nancy Roggers, Finance Officer/Recorder Russ Hotsenpiller, Chief Administrative Officer (CAO) David Marlor, Director Local Planning Services Lisa Gordon, Director Trust Area Services Pamela Hafey, Communications Specialist 1. CALL TO ORDER The meeting was called to order at 10:00 am. 2. APPROVAL OF AGENDA By general consent the Committee approved the agenda as presented. 3. ADOPTION OF MINUTES / COORDINATION 3.1 Minutes of Meetings - January 19, 2016 The Committee requested the following amendments to the January 19, 2016 minutes: • remove the second sentence of the second bullet under section 4.; • correct the spelling error made for the name Busheikin under resolution number FPC-2016-001; • Trustee Masselink joining by phone at 12:42; and • under new business o insert “will” in the first second after governance issue; and o correction of the year to “2016” in the last paragraph FINAL – Financial Planning Committee – March 2, 2016 2 By general consent the amended minutes of January 19, 2016 were adopted. 3.2 Follow up Action List Director Shelest provided an update on each of the items on the FUAL. 4. BUSINESS 4.1 RFD - 3rd Quarter Financial Statements Director Shelest reviewed the third quarter financial statements. The Committee requested that the last page of the request for decision be amended to say the third quarter instead of second quarter. FPC-2016-004 It was MOVED and SECONDED that the Financial Planning Committee forward to Trust Council and recommend approval of the amended December 31, 2015 quarterly financial statements RFD. CARRIED 4.2 Briefing - 2015/16 Financial Forecast Director Shelest reviewed the financial forecast providing further explanation for the: • revenue and expenditure for work covered by grants • reasons for the expected 2015/16 surplus which were indicated as primarily being due to underspending in salaries due to staff vacancies, Local Trust Committee projects, First Nations and paperless account payable solution project funds. Director Marlor advised that Local Trust Committee projects were delayed due to the following: • delays in Ministerial approval for bylaws and that unspent funds are money that was put aside for public education about the bylaw. • work done concurrently on some Islands resulted in funds being saved on public he
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