Executive Committee Regular Meeting Minutes

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Executive Committee Minutes – March 22, 2016  Page 1 
 
Executive Committee 
Minutes of Regular Meeting 
 
 
Date: 
 
Location: 
Tuesday, March 22, 2016 
 
Hornby Island Community Hall 
4305 Central Road, Hornby Island, BC 
 
Members Present: 
 
 
 
 
Trustees Present: 
Peter Luckham, Chair  
Laura Busheikin, Vice Chair  
Susan Morrison, Vice Chair  
George Grams, Vice Chair  
 
Tony Law, Hornby Island Local Trustee 
Lee Middleton, Saturna Island Local Trustee 
 
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
Lisa Gordon, Director, Trust Area Services 
David Marlor, Director, Local Planning Services 
Cindy Shelest, Director, Administrative Services 
Mandy Giesbrecht, Executive Coordinator 
Carmen Thiel, Recorder and Legislative Services Manager 
 
1. CALL TO ORDER 
 
The meeting was called to order at 12:00 p.m. Chair Luckham acknowledged that the meeting 
was being held in traditional territory of the Coast Salish First Nations. 
 
2. APPROVAL OF AGENDA 
 
2.1. Introduction of New Items 
  
The following items were added to the agenda: 
 5.3 Community to Community Forum, Gambier Island 
 7. Closed Meeting 
 
2.2. Approval of Agenda 
 
By general consent, the agenda was approved as amended. 
 
3.  FOLLOWUP ACTION LIST AND UPDATES 
 
 3.1 Followup Action List 
 
Provided for information.   
 
CAO Russ Hotsenpiller introduced Mandy Giesbrecht, Executive Coordinator.  Executive 
Committee members introduced themselves.  It was agreed that the Chair will remind 
trustees about the draft procedure for giving gifts to First Nations. 
   

 
Executive Committee Minutes – March 22, 2016  Page 2 
4. TRUST COUNCIL MEETING PREPARATION 
 
4.1 Trustee Tony Law Request to Add New Business 
 
Trustee Law was present to speak to his request to add consideration of two motions as 
new business on the Islands Trust Council March agenda, as a response to the 
delegation presentation to be made by the Association of Denman Island Marine 
Stewards. 
 
During discussion on the request, reservations were raised about adding proposed 
motion 2, to amend the strategic plan, before a new position is approved and without 
supporting material.  It was pointed out that Trustee Law may amend the motion as 
appropriate. 
 
By general consent, the Executive Committee approved forwarding Trustee 
Tony Law’s request to add new business re:  Resolution in Response to the 
Association of Denman Island Marine Stewards to Trust Council for review and 
consideration at its March 2016 meeting.  
 
Trustee Law left the meeting. 
 
5. NEW BUSINESS 
   
5.1  Trust Area Services 
 
5.1.1 RFD – 2015-2016 Annual Report Outline 
 
Director of Trust Area Services, Lisa Gordon, suggested she could bring the 
document to the April 6
th
 meeting if Executive Committee wants to make any 
changes.   
 
EC-2016-042 
It was MOVED and SECONDED, 
that the Executive Committee approve the format and outline of contents 
for the 2015-2016 Annual report. 
CARRIED 
 
5.1.2 Draft Agenda fo

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