Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – December 5, 2014 Page 1 
 
 
Executive Committee  
Minutes 
 
Date: 
 
Location: 
 
Friday, December 5, 2014 
 
Harbour Towers Hotel, 345 Quebec Street,  Victoria, BC 
Members Present: Peter Luckham, Chair 
Laura Busheikin, Vice Chair 
George Grams, Vice Chair 
Susan Morrison, Vice Chair 
 
Staff Present: Linda Adams, Chief Administrative Officer 
David Marlor, Director, Local Planning Services 
Cindy Shelest, Director, Administrative Services 
Lisa Gordon, Director, Trust Area Services 
Marie Smith, Executive Coordinator (Recorder) 
  
1. CALL TO ORDER 
The meeting was called to order at 12:15 pm.  Chair Luckham acknowledged that the meeting was 
being held in traditional territory of the Coast Salish First Nations. 
  
2. APPROVAL OF AGENDA 
 
By General Consent, the agenda was approved as presented. 
 
3. FOLLOWUP ACTION LIST AND UPDATES 
 
 3.1 Follow-up Action List 
 
 Provided for information. 
 
4. NEW BUSINESS 
 
 4.1 Local Trust Committee Chair Assignments 
 
Senior staff presented options to consider for Local Trust Committee Chair assignments.   
 
EC-2014-187 
It was MOVED and SECONDED, 
That the Executive Committee endorse the Chair’s Local Trust Committee Chair assignments 
as follows: 
 
Vice Chair Morrison – Denman, Gambier, Thetis, Trust Fund Board Appointment 
Vice Chair Busheikin – Hornby, Lasqueti, Gabriola, Galiano 
Vice Chair Grams – North Pender, Mayne, Saturna 
Chair Luckham – Salt Spring, South Pender, Ballenas-Winchelsea 
CARRIED 

Executive Committee Minutes of Meeting – December 5, 2014 Page 2 
 
 4.2 Election of Executive Committee Member to the Trust Fund Board  
 
EC-2014-188 
It was MOVED and SECONDED, 
To nominate Vice Chair Morrison as the Executive Committee liaison to the Trust Fund Board. 
CARRIED 
 
No further nominations were received.  Vice Chair Morrison was acclaimed as the Executive 
Committee liaison to the Trust Fund Board. 
 
 4.3 Council Committee Assignments 
 
EC-2014-189 
It was MOVED and SECONDED, 
That the Executive Committee endorse the following Council Committee assignments: 
 
Vice Chair Busheikin - Local Planning Committee 
Vice Chair Grams - Trust Programs Committee 
CARRIED 
 
All Executive Committee members will be members of the Financial Planning Committee.  Chair will 
participate as an ex-officio member on the Local Planning Committee and Trust Programs Committee. 
 
 4.4 Proposed 2015 Executive Committee Meeting Schedule 
 
Staff presented a proposed Executive Committee meeting schedule for 2015.  The first meeting of 
2015 is proposed for January 14, 2015. 
 
EC-2014-190 
It was MOVED and SECONDED, 
That the Executive Committee approve the 2015 Executive Committee Meeting Schedule, as 
presented. 
CARRIED 
 
Staff will send out meeting invites to update all members calendars with these meeting dates.  
 
 4.5 Proposed 2015 Executive Committee Calendar  
 
Provided for information. 
 
 4.6 Executive Committee Orientation 
 
  4.6.1 Internal O

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