Financial Planning Committee Meeting Minutes
· Islands Trust Area · Meeting Documents · 2014
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Topics: Bylaw enforcement · First Nations & reconciliation · Governance & budget — our classification, not the Trust's.
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ADOPTED – Financial Planning Committee Minutes November 12, 2014 1 Financial Planning Committee Minutes of Meeting Date: Location: Wednesday, November 12, 2014 Islands Trust Victoria Boardroom 200-1627 Fort Street, Victoria, BC Members Present Regrets Gary Steeves, Chair Peter Grove, Vice-Chair Paul Brent Peter Luckham Sheila Malcolmson David Graham, by phone Ken Hancock Jeanine Dodds Susan Morrison Louise Decario Staff Present Cindy Shelest, Director Administrative Services Nancy Roggers, Finance Officer Linda Adams, Chief Administrative Officer David Marlor, Director Local Planning Services Lisa Gordon, Director Trust Area Services 1. CALL TO ORDER Chair Steeves was not in attendance at the start of the meeting. The meeting was called to order at 10:02 am by Vice Chair Grove. 2. APPROVAL OF AGENDA BY GENERAL CONSENT, the Committee approved the agenda as presented. 3. ADOPTION OF MINUTES / COORDINATION 3.1. Minutes of Meetings Chair Steeves joined the meeting at 10:04 ADOPTED – Financial Planning Committee Minutes November 12, 2014 2 The following changes were made to the minutes: Section 4.2.2.4. - remove second "that" in 3rd sentence Section 4.2.4. - second paragraph changes to replace the word "tax" with the word "budget" BY GENERAL CONSENT, the minutes of October 29, 2014 were adopted as amended Trustee Malcolmson joined the meeting at 10:05 3.2. Follow up Action List Director Shelest provided an update on the items on the follow up action list. She advised that all three items were coming to today's meeting. 4. BUSINESS 4.1. RFD - 2nd Quarter Results Director Shelest requested questions on the second quarter financial statements. There was discussion on the presentation of the amortization on the consolidated statement of revenue and expenditures. Director Shelest and Trustee Grove advised that they would review this and make any appropriate changes. The Committee requested that negative numbers be put in brackets on the consolidated statement of revenue and expenditures. FPC-2014-041 It was MOVED and SECONDED that the Financial Planning Committee refer the second quarter financial results Request For Decision to Trust Council as amended. CARRIED 4.2. Briefing - Forecast 2014/15 Director Shelest advised that the forecast had been done based on the actual results to September 30, 2014 and that the briefing explained the items that are forecast to be significantly below budget. ADOPTED – Financial Planning Committee Minutes November 12, 2014 3 FPC-2014-042 It was MOVED and SECONDED that the Financial Planning Committee request staff provide further explanation of the analysis in attachment 1 of the business case for the Planner 1 Southern planning team to explain trends in the North and Salt Spring areas application types and workload. CARRIED Opposed Trustee Graham
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