Islands Trust Council Committee of the Whole Regular Meeting Agenda

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Date:
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1.  CALL TO ORDER
2.  TERRITORIAL ACKNOWLEDGEMENT
3.  APPROVAL OF AGENDA
4.  ADOPTION OF MINUTES / RESOLUTIONS WITHOUT MEETING 
4.1
Draft Committee of the Whole Meeting Minutes May 6, 2025
4 - 10
For review and adoption. 
4.2
Draft Committee of the Whole Meeting Minutes of May 13, 2025
11 - 16
For review and adoption. 
4.3
TC COW RWM 2025-04 Cancel May 29, 2025 Committee of the Whole Meeting
17 - 17
Receive for information. 
5.  FOLLOW UP ACTION LIST
5.1
Committee of the Whole Follow Up Action List
18 - 18
6.  BUSINESS
        Islands Trust Council
Committee of the Whole Meeting Agenda
Friday, June 6, 2025
1:00 p.m. - 4:00 p.m.
Electronic Meeting, and a physical location to view the livestream of the meeting:
Islands Trust Victoria Office
#200 - 1627 Fort Street
Victoria, BC V8R 1H8

6.12022 Governance Report Recommendations - Request For Decision 
19 - 33
Continuation of item 6.1 (G) to (M) from the Committee of the Whole meeting of May
13th.
Regarding recommendation 1 of the 2022 Governance Report [election of Trust
Council leadership], that Trust Council request staff to work with Governance
Committee to review the process for election of the Executive Committee, and
delegated authorities to the Executive Committee;
A.
Regarding recommendation 3 of the 2022 Governance Report [committee
membership], that Trust Council consider whether any work is warranted;
B.
Regarding recommendation 4 of the 2022 Governance Report [committee
mandates], that Trust Council request staff to review how it establishes its
committee work programs;
C.
Regarding recommendation 5 of the 2022 Governance Report [roles of
committees], that Trust Council request staff to review how committees
present and support their advice to Trust Council and the timing of the
presentations to Trust Council,
D.
Regarding recommendation 6 of the 2022 Governance Report [helping trustees
understand their roles], that Trust Council request staff to work with the
Executive Committee to develop, in advance of the 2026 election,
communication materials on the roles of trustees;
E.
Regarding recommendation 7 of the 2022 Governance Report [helping trustees
fulfil their roles] that Trust Council request staff to update, in advance of the
2026 election, the orientation approach for trustees with a focus on procedural
and substantive matters;
F.
Regarding recommendation 8 of the 2022 Governance Report [secretary to
Trust Council] that Trust Council request staff review the function of the
Corporate Secretary;
G.
Regarding recommendation 11 of the 2022 Governance Report [adoption of
comprehensive, multi-year planning document] that Trust Council request staff
update and recommend to Trust Council policies to incorporate the Corporate
Plan Planning Framework in its operations and budgeting processes;
H.
Regarding recommendation 12 of the 2022 Governance Report
[communications and engagement] that Trust Council request staff work with
the Executive Committee to review and 

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