Executive Committee Regular Meeting Minutes

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ADOPTED 
Executive Committee  
Minutes of a Regular Meeting  
January 17, 2024 ADOPTED  Page 1 of 10
 
Executive Committee 
Minutes of a Regular Meeting 
 
Date:  
Location:  
January 17, 2024 
Electronic meeting  
 
Members Present: Peter Luckham, Chair, Thetis Trustee 
 Tobi Elliott, Vice-Chair, Gabriola Trustee 
 David Maude, Vice-Chair, Mayne Trustee 
 Timothy Peterson, Vice-Chair, Lasqueti Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) 
 David Marlor, Director, Legislative Services (DLS) 
 Clare Frater, Director, Trust Area Services (DTAS) 
 Julia Mobbs, Director, Administrative Services (DAS) 
 Stefan Cermak, Director, Planning Services (DPS) 
Warren Dingman, Bylaw Compliance & Enforcement Manager 
Mary Storzer, Senior Policy Advisor 
 Alexandra Trifonidis, Acting Executive Coordinator/Recorder 
 
Due to weather, attendees dropped and regained electronic connection often throughout the meeting; 
however, quorum was retained through the entirety of the meeting. 
1. CALL TO ORDER 
Chair Luckham called the meeting to order at 9:15 a.m., provided a territorial acknowledgment 
and turned the Chair role over to Vice-Chair Maude as Chair Luckham noted that his electronic 
connection might become incapacitated throughout the meeting due to his remote location and 
weather.  
Trustees and Staff introduced themselves.  
2. APPROVAL OF AGENDA 
2.1 Introduction of New Items 
The following was presented by DPS Cermak for consideration as a new item:  
 Letter from Ministry of Municipal Affairs  
DPS Cermak will merge this item with his Director’s Report under item 5.1 Follow Up 
Action List/Director/CAO Updates 
2.2 Approval of Agenda 
By general consent the Committee approved the agenda as presented.  
Vice-Chair Elliott joined the meeting at 9:20 a.m.  
 

ADOPTED 
Executive Committee  
Minutes of a Regular Meeting  
January 17, 2024 ADOPTED  Page 2 of 10
 
3. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING 
None. 
4. ADOPTION OF MINUTES 
4.1 Draft Executive Committee minutes of December 20th, 2023 
For review and adoption.  
By general consent the Committee adopted the minutes of December 20, 2023, 
as presented. 
5. FOLLOW UP ACTION LIST AND UPDATES 
5.1 Follow Up Action List/Director/CAO Updates 
The Committee and Staff reviewed the Follow-up Action List (FUAL). 
CAO Hotsenpiller provided an update on the following:  
 Islands Trust Committees meeting schedule; a very busy week 
 Staff hiring: Information Services Team Lead and Administrative Assistant 
 Salt Spring Island office relocation project is underway; limited options 
 summary of Governance Committee meeting; possibility of a session at March 
Trust Council around 2022 Governance Review to be able to gain trustee 
feedback 
DPS Cermak gave an update on the new planning software CityView, recognizing at this 
time there are a lot of problems with it and staff resources are being used to validate 
the software. Minor staff shuffling has been g

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