Financial Planning Committee Regular Meeting Minutes

Extracted text (beginning)

ADOPTED 
 
Financial Planning Committee 
Minutes of a Regular Meeting 
August 31, 2022 ADOPTED Page 1 of 5 
 
Financial Planning Committee 
Minutes of Regular Meeting 
 
Date of Meeting: 
Location: 
August 31, 2022 
Electronic Meeting 
  
Members Present:  Peter Grove, Chair  
Laura Busheikin, Regional Planning Committee Representative 
Sue Ellen Fast, Executive Committee Representative 
Peter Luckham, Executive Committee Representative 
Laura Patrick, Executive Committee Representative 
Tim Peterson, Trust Programs Committee Alternate Representative 
Dan Rogers, Executive Committee Representative 
Kate-Louise Stamford, Islands Trust Conservancy Board Representative 
 
Members Absent: 
 
Paul Brent, Vice Chair 
Tahirih Rockafella, Local Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
Wanda Boden, A/Director, Administrative Services 
Clare Frater, Director, Trust Area Services 
Stefan Cermak, Director, Planning Services 
David Marlor, Director, Legislative Services 
Nancy Roggers, Finance Officer 
Robert Barlow, Legislative Services Clerk/Recorder 
 
Others Present: 
 
 
Two members of the public were present. 
 
1. CALL TO ORDER 
 
The meeting was called to order at 10:04 a.m.   
 
2. APPROVAL OF AGENDA 
 
2.1 New Items and Re-ordering of the Agenda 
 
No new items 
 
2.2 Approval of Agenda 
 
By general consent the Committee approved the agenda as presented. 
 
3. PUBLIC COMMENT PERIOD 
 
No members of the public indicated a desire to speak. 

 ADOPTED 
 
Financial Planning Committee 
Minutes of a Regular Meeting 
August 31, 2022 ADOPTED Page 2 of 5 
 
4. DELEGATIONS 
 
 None. 
 
5. CORRESPONDENCE 
 
 None.  
 
6. ADMINISTRATIVE COORDINATION 
 
6.1 Draft Minutes of Previous Meeting 
 
6.1.1 Financial Planning Committee Minutes of June 1, 2022 
 
By general consent the Committee approved the minutes as presented. 
 
6.2 Resolutions Without Meeting 
 
None. 
 
6.3 Follow up Action List 
 
Acting Director Boden provided a status update to an item in progress: 
 the policy review for TC Policy 6.5.1, Reserves and Surplus, and for TC Policy 7.2.1, 
Trustee Remuneration, will be brought forward to the next meeting on October 12, 
2022 
 
CAO Hotsenpiller provided a status update to the Feb 16, 2022 activity (explore option A 
for Building Permit Review cost recovery): 
 he has engaged with a number of Regional District Chief Administrative Officers 
 Islands Trust would need to present at each regional district board, and likely the 
Electoral Areas Committees, with a view to convince those elected officials to 
increase their fee for building permits 
 this may result in six different agreements or processes to be maintained, each of 
which would involved administrative costs which are undetermined at this time 
 given that Islands Trust has asked the Province for a significant conversation around 
the nature of the Islands Trust, including it’s structure, authorities and governance, 
it is perhaps easier to effect th

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