Executive Committee Regular Meeting Minutes

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Executive Committee Meeting Minutes  Page 1 of 13 
November 17, 2021 ADOPTED 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
November 17, 2021 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members Present: Peter Luckham, Chair, Thetis Island Trustee (Victoria boardroom) 
 Dan Rogers, Vice Chair, Gambier/Keats Island Trustee (Victoria boardroom) 
 Laura Patrick, Vice Chair, Salt Spring Island Trustee (Victoria boardroom) 
 Sue Ellen Fast, Vice Chair, Bowen Island Municipal Trustee (electronic) 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) (Victoria boardroom) 
 Clare Frater, Director, Trust Area Services (DTAS) (electronic) 
 Julia Mobbs, Director, Administrative Services (DAS) (electronic) 
Carmen Thiel, Legislative Services Manager (LSM) (Victoria boardroom) 
 Lisa Wilcox, Senior Intergovernmental Policy Advisor (electronic) 
 Lori Foster, Executive Coordinator/Recorder (Victoria boardroom) 
  
Members of the public: There were no attendees who joined the webinar 
 
The meeting was livestreamed and recorded. 
 
1. CALL TO ORDER 
 
At 9:01 a.m., Chair Luckham called the meeting to order and humbly stated gratitude to live and 
work on Coast Salish First Nations traditional and treaty territory. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
For consideration to add the following item(s) at: 
7.4.4. Draft Freshwater Strategy – RFD (late item addendum circulated Tuesday, 
November 16) 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was approved as amended. 
 
3. RISE AND REPORT DECISIONS FROM PREVIOUS CLOSED MEETING  
 
Chair Luckham reported that at the October 27, 2021, in-camera meeting, the minutes of the 
October 6th in-camera meeting were adopted.  
 

 
Executive Committee Meeting Minutes  Page 2 of 13 
November 17, 2021 ADOPTED 
4. ADOPTION OF MINUTES 
 
4.1 October 27th meeting draft minutes 
 
By general consent, amend the October 27
th
 draft minutes as follows: 
 At item 7.1.3, replace the word “from” with the words “starting at” in the text 
to read – “By general consent, Executive Committee rescheduled its Monday, 
November 29
th
 meeting to Tuesday November 30
th
 starting at 10:00 a.m. to 12 
p.m., in-person, at the Coast Victoria Hotel.” 
 At item 9.5, first paragraph, replace the word “presentation” with the word 
“draft”. 
 
By general consent, the October 27th regular meeting draft minutes were adopted as 
amended. 
 
5. FOLLOW UP ACTION LIST AND UPDATES 
 
5.1 Follow Up Action List (FUAL)/Director/CAO Updates 
 
Chief Administrative Officer (CAO) Hotsenpiller and directors gave status updates on 
FUAL items as presented in the report. 
 
Discussion on the broadcasting and recording of meetings via Zoom ensued while 
addressing CAO FUAL item #2. 
 
EC-2021-157 
It was Moved and Seconded, 
That Chief Administrative Officer follow-up action list (FUAL) item #2 – “Trust Council 
referred the matter of electronic meetings back t

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