Regional Planning Committee Addendum

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Islands Trust  Request For Decision Page 1 
 
 
 
 
REQUEST FOR DECISION 
 
 
To: Regional Planning Committee  For the Meeting of: November 3, 2021 
     
From: David Marlor, Director, Local 
Planning Services 
 Date Prepared: November 1, 2021 
     
SUBJECT:
  
Review of Trust Council Policy 5.9.1 Best Management Practices For Delivery of Local 
Planning Services To Local Trust Committees 
 
 
 
RECOMMENDATION:  
That the Regional Planning Committee endorse the draft policy “5.9.1 Best Management Practices For 
Delivery of Local Planning Services to Local Trust Committees” in principle, and forward to Trust 
Council for comment and feedback. 
 
CHIEF ADMINISTRATIVE OFFICER COMMENTS: n/a 
  
 
1 PURPOSE:  To update the Islands Trust policy on delivery of planning services to local trust 
committees to include a recommended process and format for systematic updates to official 
community plans and land use bylaws, to provide a framework for allocating planning resources 
for local trust committees’ land use planning projects. 
 
2 BACKGROUND:  At its regular meeting on August 25, 2021 the Regional Planning Committee 
passed the following resolution: 
 
RPC-2021-013 
It was MOVED and SECONDED, 
that the Regional Planning Committee request that Staff draft amendments to Trust 
Council Policy “5.9.1 Best Management Practices for Delivery of Local Planning Services 
to Local Trust Committees” to support a strategic approach to official community plan 
and land use bylaw reviews that: 
 include a robust project definition phase  
 include a recommended process (timeline and activities) for undertaking 
review of OCPs and LUBs in three categories  
o Major, Minor and Extraordinary; 
o define Major as a project that would take about 6-18 months and be 
undertaken by the Regional Planning Team, and follow a 
recommended process established in the Policy;  
o define Minor as a project that would take six months or less and 
would be undertaken by the local planning team; 
o o define extraordinary as a project that requires more time and 
resources than “major”, and would require external consultants 
and additional funding considerations; 
Late item 6.1 Regional Planning Committee 
 Nov 3, 2021 meeting 

Islands Trust  Request For Decision Page 2 
 include a recommended OCP and LUB format that all new OCPs and 
LUBs would use as a starting point, with local customization to deal with 
local issues permitted; 
 include criteria for making recommendations as to which OCPs should 
receive priority; 
 limit the number of reviews started to two per 12 month period and 
staggered to accommodate resource requirements; 
 include guidelines for a community engagement and communication 
strategy that considers the IAP2 scale and best practices; 
 allow for the “Lasqueti community-driven approach”; 
 standardize the link between the OCP process and LUB process; and 
 include identification of stakeholders and key partners.  
  
The draft “5.9.1 Best Manageme

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