Executive Committee Regular Meeting Minutes

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Executive Committee Meeting Minutes  Page 1 of 10 
September 8, 2021 ADOPTED 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
September 8, 2021 
Electronic meeting, Public venue 
Islands Trust 
200-1627 Fort Street 
Victoria, BC V8R 1H8 
 
Members Present: Peter Luckham, Chair, Thetis Island Trustee 
 Dan Rogers, Vice Chair, Gambier/Keats Island Trustee 
 Laura Patrick, Vice Chair, Salt Spring Island Trustee 
 Sue Ellen Fast, Vice Chair, Bowen Island Municipal Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) 
 David Marlor, Director, Local Planning Services (DLPS) 
 Clare Frater, Director, Trust Area Services (DTAS) 
 Julia Mobbs, Director, Administrative Services (DAS) 
Carmen Thiel, Legislative Services Manager (LSM) 
Warren Dingman, Bylaw Compliance and Enforcement Manager (BCEM) 
Lisa Wilcox, Senior Intergovernmental Policy Advisor (SIPA) 
 Lori Foster, Executive Coordinator/Recorder 
  
Members of the public: 0 members of the public were in attendance 
 
1. CALL TO ORDER 
 
At 9:03 a.m., Chair Luckham called the meeting to order and humbly stated gratitude to live and 
work on Coast Salish First Nations traditional and treaty territory. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items - None 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was adopted as presented. 
 
3. RISE AND REPORT DECISIONS FROM PREVIOUS CLOSED MEETING - None 
 
4. ADOPTION OF MINUTES - None 
 
5. FOLLOW UP ACTION LIST AND UPDATES 
 
5.1 Follow Up Action List/Director/CAO Updates 
 

 
Executive Committee Meeting Minutes  Page 2 of 10 
September 8, 2021 ADOPTED 
Staff reviewed follow-up action list (FUAL) items giving verbal updates and status 
reports on work in progress.   
 
By general consent, that target dates on the FUAL list should be adjusted and 
speaking notes regarding the award of a grant to Islands Trust from the province under 
the Development Application Service Delivery and Technology Improvement Program be 
circulated to trustees, with an associated news release to follow. 
 
5.2 Local Trust Committee Chair Updates 
 
Local Trust Committee Chairs gave verbal updates on recently attended and upcoming 
meetings and the status of some current applications.  
 
5.3 Islands Trust Conservancy Liaison Update 
 
5.3.1 ITC Report Highlights of August 24, 2021 Board Special Meeting 
 
Islands Trust Conservancy’s, Vice Chair Fast, noted that item 7.4.5 of the agenda 
package includes the Conservancy’s regular quarterly report. 
 
6. BYLAWS FOR APPROVAL CONSIDERATION - None 
 
7. TRUST COUNCIL MEETING PREPARATION 
 
7.1 Executive 
 
7.1.1 September Trust Council DRAFT schedule 
 
7.1.1.1 Late Item 
 
Forward as presented. 
 
7.1.2 September Trust Council DRAFT agenda 
 
7.1.2.1 Late Item 
 
By general consent, move Directors Reports from the consent agenda 
sections to discussion/decision section.  Move trustee reports from 
Executive section to Trustee Updates section. 
 
7.1.3 July Trust 

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