Executive Committee Special Meeting Addendum

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Islands Trust Briefing Page 1 
 
 
 
 
BRIEFING 
 
 
To: Executive Committee  For the Meeting of: September 2, 2021 
     
From: Trust Area Services  Date Prepared: August 31, 2021 
     
SUBJECT: DRAFT Islands 2050 Public Engagement Phase 3 Strategy by MODUS 
 
 
PURPOSE:  
To provide Executive Committee (EC) with a draft of the Islands 2050 Public Engagement Phase 3 Strategy 
prepared by MODUS Planning, Design, and Engagement Inc. 
 
BACKGROUND:  
 
At a special Trust Council meeting July 7-8, 2021, Trust Council passed the following resolutions related to 
the draft new Policy Statement Bylaw No. 183, which had been presented for consideration of first reading: 
 
1. That the Islands Trust Council request staff to develop a revised project charter for public 
engagement on the draft new Policy Statement for approval and implementation by the Islands 
Trust Executive Committee by the end of August 2021. 
 
2. That Trust Council approve an additional transfer of up to $75,000 from the general revenue surplus 
fund in fiscal 2021/2022 for enhanced community and First Nations engagement on the draft new 
Policy Statement subject to approval of the revised engagement project charter by Trust Council. 
 
At a subsequent meeting of Executive Committee (EC) on July 21, 2021, EC received a delegation 
presentation by Mairi Welman, Trust Area resident and public engagement specialist, entitled “Further 
Public Engagement for the Islands Trust Draft Policy Statement”. EC also passed the following resolutions 
related to the Policy Statement Amendment Project: 
1. That Executive Committee direct staff to obtain third party advice to develop the next phase of the 
Policy Statement public engagement recognizing: 
 that participative democracy is a best practice method of public engagement and likely the 
most suitable for building trust and reducing polarization across the Trust Area; 
 that public input plays and integral part in the next draft of the Trust Policy Statement; 
 that engagement may need to be tailored to different islands’ needs. 
 
2. That Executive Committee recommends staff investigate preparing a discussion guide to support 
and facilitate public engagement on the draft Policy Statement. 
3. That the Executive Committee approve up to $15,000 from the Islands 2050 public engagement 
budget to be used for capacity funding for First Nations early and ongoing referral engagement of 
the draft new Policy Statement. 
 
 
Public Engagement Phase 3: 
 
Following TC’s July 8 directives and EC’s July 21 directives, the Chief Administrative Officer issued a direct 
award contract to engagement firm, MODUS Planning, Design & Engagement Inc., to prepare a 3 - 5 month 

Islands Trust Briefing Page 2 
strategy to guide engagement on the ISLANDS 2050 Policy Statement draft document in the 14 regions that 
make up the Islands Trust including a “base layer” of engagement for all regions, as well as island specific 
strategies, utilizing the IAP2 framew

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