Financial Planning Committee Regular Meeting Minutes

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ADOPTED 
 
Financial Planning Committee 
Minutes of a Regular Meeting 
September 1, 2021 ADOPTED Page 1 of 5 
 
Financial Planning Committee 
Minutes of Regular Meeting 
 
Date of Meeting: 
Location: 
September 1, 2021 
Electronic Meeting 
  
Members Present:  Peter Grove, Chair  
Paul Brent, Vice Chair 
Laura Busheikin, Regional Planning Committee Representative 
Sue Ellen Fast, Executive Committee Representative 
Peter Luckham, Executive Committee Representative 
Tim Peterson, Trust Programs Committee Alternate Representative 
Laura Patrick, Executive Committee Representative 
Tahirih Rockafella, Local Trustee 
Dan Rogers, Executive Committee Representative 
Kate-Louise Stamford, Islands Trust Conservancy Board Representative 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
Julia Mobbs, Director, Administrative Services 
David Marlor, Director, Local Planning Services 
Clare Frater, Director, Trust Area Services 
Nancy Roggers, Finance Officer 
Robert Barlow, Legislative Services Clerk/Recorder 
  
1. CALL TO ORDER 
 
The meeting was called to order at 10:34 a.m. Chair Grove offered gratitude for being able to 
work and meet on the traditional and treaty territories of the Coast Salish First Nations. 
 
2. APPROVAL OF AGENDA 
 
2.1 New Items and Re-ordering of the Agenda 
 
The following material was presented for consideration: 
 Item 6.1, Islands Trust March 31, 2021 Audited Financial Statements and the 
Financial Statement Comparison – draft versus final (sent from the Audit Committee 
meeting of September 1, 2021) 
 Item 6.2,  Allocated Financial Statements Briefing (missing in original agenda) 
 Item 6.3, a list of services acquired from each of the vendors listed in the SOFI 
report with billings greater than $25,000 (missing in original agenda) 
 
2.2 Approval of Agenda 
 
By general consent the Committee approved the agenda as amended. 

 ADOPTED 
 
Financial Planning Committee 
Minutes of a Regular Meeting 
September 1, 2021 ADOPTED Page 2 of 5 
 
3. ADOPTION OF MINUTES / COORDINATION 
 
3.1 Minutes of Meetings 
 
3.1.1 Financial Planning Committee Draft Minutes of February 17, 2021 
 
By general consent the Committee approved the minutes as presented. 
 
3.2 Resolutions Without Meeting 
 
None. 
 
3.3 Follow up Action List 
 
Director Mobbs provided a status update to all items that are currently in progress: 
 work has not started yet in regards to an analysis of the cost effectiveness of the 
satellite offices; 
 the review of Trust Council Policy 6.5.1 Reserves and Surplus is likely to be available 
at the next Committee meeting. 
 
FPC-2021-021 
It was MOVED and SECONDED, 
that Financial Planning Committee direct staff to review Trust Council Policy 
7.2.1 Trustee Remuneration against the recommendations in ‘UBCM’s Council 
and Remuneration Guide’ to identify areas of potential improvement, and that 
staff provide recommendations for policy changes to address these areas, as 
needed. 
CARRIED 
 
4.  TOWN HA

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