Financial Planning Committee Meeting Minutes

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Financial Planning Committee Minutes of Meeting – August 23, 2017 Page 1 
 
Financial Planning Committee 
Minutes of Regular Meeting 
 
Date: 
 
Location: 
August 23, 2017 
 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members Present: Peter Grove, Chair 
Alison Morse, Vice-Chair (via phone) 
Paul Brent, LPC Rep (via phone) 
Peter Luckham, EC Rep (via phone) 
Laura Busheikin, EC Rep (via phone) 
George Grams, EC Rep (via phone) 
Susan Morrison, EC Rep (via phone) 
Brian Crumblehulme, TPC Rep (via phone) 
Robin Williams, TFB Rep 
George Harris, Local Trustee  
 
Staff Present: Cindy Shelest, Director, Administrative Services 
Russ Hotsenpiller, Chief Administrative Officer 
Clare Frater, Director, Trust Area Services 
Ann Kjerulf, Regional Planning Manager (via phone) 
Nancy Roggers, Finance Officer 
Jas Chonk, Recorder 
 
1. CALL TO ORDER 
 
The meeting was called to order at 10:01 a.m. 
 
2. APPROVAL OF AGENDA 
 
 By General Consent, the Committee approved the agenda as presented. 
 
3. ADOPTION OF MINUTES / COORDINATION 
 
3.1 Minutes of Meeting – May 31, 2017 
 
By General Consent, the minutes of May 31, 2017 were adopted as amended. 
 
3.2 Follow up Action List 
 
Director Shelest provided an update on each of the items in the follow up action list. 
 
4. TRUST COUNCIL BUSINESS 
 
4.1 June 30, 2017 Quarterly Financial Report - RFD 
 
FPC-2017-021 
It was MOVED and SECONDED, 
that the Request for Decision “June 30, 2017 Quarterly Financial Report” be 
forwarded to the September 2017 Trust Council meeting. 
CARRIED 

 
Financial Planning Committee Minutes of Meeting – August 23, 2017 Page 2 
 
4.2 Statement of Financial Information (SOFI) Report - Briefing 
 
FPC-2017-022 
It was MOVED and SECONDED, 
that the Briefing “Statement of Financial Information (SOFI) Report” be forwarded to 
the September 2017 Trust Council meeting as amended. 
CARRIED 
 
4.3 2018/19 Budget 
 
4.3.1 Draft Budget Assumptions and Principles 2018/19 Budget Process – 
Briefing 
 
FPC-2017-023 
It was MOVED and SECONDED, 
that the Briefing “Draft Budget Assumptions and Principles 2018/19 Budget 
Process” be forwarded to the September 2017 Trust Council meeting as amended. 
CARRIED 
 
 
4.4 FPC Report to September Trust Council 
 
FPC-2017-024 
It was MOVED and SECONDED, 
that the Top Priorities list as presented be forwarded to the September 2017 Trust 
Council meeting. 
CARRIED 
 
5. BUSINESS 
 
5.1 LTC Project Specific Reserve Fund - Briefing 
 
FPC-2017-025 
It was MOVED and SECONDED, 
that the Financial Planning Committee approve the creation of a specific reserve 
fund for LTC Projects for the 2018/19 budget cycle with financial plan.  
CARRIED 
 
5.2 SSI LTC 2017/18 Budget Reallocation 
 
5.3 Northern LTC 2017/18 Budget Reallocation 
 
FPC-2017-026 
It was MOVED and SECONDED, 
that the Financial Planning Committee receive the three budget reallocation 
briefings for information. 
CARRIED 
 
6. NEW BUSINESS 
 
No new business. 
  

 
Financ

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