Local Planning Committee Regular Meeting Agenda

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​Local Planning Committee
Agenda
 
 
Date:Thursday, August 17, 2017
Time:10:15 am - 2:00 pm
Location:Ladysmith City Hall, 410 Esplanade (Hwy 1)
Pages
1.CALL TO ORDER10:15 AM - 10:15 AM
1.1Election of Chair with script (attached)2 - 5
2.APPROVAL OF AGENDA
3.ADOPTION OF MINUTES/COORDINATION
3.1Minutes of Meetings6 - 8
Local Planning Committee Minute of May 24, 2017 (for adoption)
3.2Resolutions Without Meeting
none
3.3Follow-up Action List (attached)9 - 9
For Information
4.WORK PROGRAM ITEMS
4.1Housing Needs Assessment Update - Memo (attached)10 - 31
4.2Cell Towers Update - Memo (attached)32 - 39
5.DISCUSSION ITEMS
5.1LPS Review
5.2Budget for 2018-19 Fiscal Year40 - 42
6.ON-GOING ITEMS
7.NEW BUSINESS
8.LOCAL PLANNING COMMITTEE - WORK PROGRAM (attached)43 - 44
For Information
9.NEXT MEETING
10.ADJOURNMENT2:00 PM - 2:00 PM
1

 Election Script for Chair/Vice-Chair of Trust Council Standing Committees 
 
1. ELECTION OF CHAIR [presiding officer reads out the following 8 points] 
►The first order of business is to elect the Chair of ________________ Committee for the upcoming four 
year term (or for the remainder of the term).  A few points to note about these elections: 
1) nominations must be made and seconded by someone other than the nominee;   
2) each nominee will be asked to indicate their willingness to stand as a candidate once nominated; 
3) where an election by vote is necessary, two staff will assist in counting the votes; 
4) where a vote is necessary, a ballot for each position will be distributed and Trustees are asked to 
print the  candidate’s surname of  their  choice  on  the  ballot  which  will  then  be  collected  and 
counted; 
5) in the event that Trustees are attending electronically, they are asked to email the candidate’s 
surname of their choice to the email address provided for  the person conducting the election. The 
aforementioned email address will be emailed to those attending electronically before nominations 
are called; 
6) voting is by secret ballot and proxy voting is not permitted; 
7) following the count of ballots the name of the successful candidate will be announced, but vote 
counts won’t be announced; 
8) in the case of a tie vote on the first ballot, a further vote will be held with only the names of the tied 
candidates on the ballot; 
9) if the second ballot results in a further tie, staff will select a candidate by lot; and 
10) ballots will be destroyed when the elections are completed. 
 
►So, I call for nominations for the position of Chair of ______________ Committee and note that all 
nominations must be seconded [pause...to give Trustees the opportunity to make a nomination] 
 
1.►Trustee state name is nominated by Trustee state name 
► The nomination is seconded by Trustee state name 
►Trustee __________ do you accept your nomination? [if Yes, then proceed to next point] 
 
►Trustee state name is nominated 
 
2.►I call for nominations a second time [pause...] 
If there is a further nomination:    

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