Financial Planning Committee Meeting Minutes
· Islands Trust Area · Meeting Documents · 2016
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Topics: Marine & foreshore · Governance & budget — our classification, not the Trust's.
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Final – Financial Planning Committee – November 16, 2016 1 Financial Planning Committee Minutes of Meeting Date: Location: November 16, 2016 Islands Trust Victoria Boardroom 200-1627 Fort Street, Victoria, BC Members Present Regrets Peter Grove, Chair Alison Morse, Vice-Chair George Harris, Local Trustee (by phone) Peter Luckham, EC Rep (by phone) Laura Busheikin, EC Rep (by phone) George Grams, EC Rep Susan Morrison, EC Rep Paul Brent, LPC Rep Brian Crumblehume, TPC Rep Staff Present Cindy Shelest, Director Administrative Services Nancy Roggers, Finance Officer Russ Hotsenpiller, Chief Administrative Officer David Marlor, Director Local Planning Services Lisa Gordon, Director Trust Area Services Emma Restall, Executive Coordinator 1. CALL TO ORDER The meeting was called to order at 9:37 am. 2. APPROVAL OF AGENDA Added 5.1 – Committee Input to Strategic Planning Process By general consent, the agenda was approved as amended. 3. ADOPTION OF MINUTES / COORDINATION 3.1 Minutes of Meetings - October 19, 2016 The following changes to the minutes were requested: • Change Paul Brent to LPC Rep • Insert information about Director of Administrative Services hiring under new business section Final – Financial Planning Committee – November 16, 2016 2 By general consent, the minutes of October 19, 2016 were adopted as amended. 3.2 Follow up Action List Director Shelest provided an update on each of the items in the FUAL. She advised that revisions to the purchasing procedure will come to the Committee in in 2017. There are minimal changes at present, however she would like additional time to review the best practices toolkit recently released by the Local Government Management Association. 4. BUSINESS 4.1 Adjustments to 2016/17 Budget 4.1.1 North Pender LTC Budget Revisions Director Shelest advised that the documents outline adjustments to the 2016-17 budget. The briefing was received for information. 4.1.2 Saturna Budget Reallocation The briefing was received for information. 4.2 2016/17 2nd Quarter Results - Decision Director Shelest reviewed the second quarter financial results. We are currently running close to budget. The financial results indicated that we are underspent in salaries and projects. She requested questions be brought forward. FPC-2016-0032 It was MOVED and SECONDED, that the Financial Planning Committee recommend that the September 30, 2016 quarterly financial report be forwarded to Trust Council. CARRIED 4.3 2016/17 Forecast Director Shelest advised that actuals for the first half are provided to Managers who then provide their input for the forecast. She highlighted the major areas where we are underspent as outlined in the briefing. This forecast indicates we will not need to transfer any funds from the general revenue surplus fund. There will be a second forecast done
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