Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – November 9, 2016  Page 1 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: November 9, 2016 
      
Location: Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
      
Members Present: Peter Luckham, Chair 
Laura Busheikin, Vice Chair 
Susan Morrison, Vice Chair  
George Grams, Vice Chair 
      
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
Clare Frater, Acting Director, Trust Area Services 
David Marlor, Director, Local Planning Services 
Jas Chonk, Acting Executive Coordinator (Recorder) 
      
1. CALL TO ORDER 
 The meeting was called to order at 8:45 a.m. Chair Luckham acknowledged that the meeting was 
being held in Coast Salish First Nations territory. 
  
2. APPROVAL OF AGENDA 
 2.1 Introduction of New Items 
 8.1.6 Forum of All Councils - Climate Change 
 6.1.1 Gulf Islands Alliance re Dec TC Delegation 
   
 2.2 Approval of Agenda 
 By General Consent, the agenda was approved as amended. 
 
 2.2.1 Agenda Context Notes 
 Provided for information. 
 
3. ADOPTION OF MINUTES 
 3.1 October 26, 2016 
 By General Consent, the Minutes of the October 26, 2016 Executive Committee Meeting were 
adopted as amended. 
   
4. FOLLOW UP ACTION LIST AND UPDATES 
 4.1 Follow Up Action List 
 Staff provided updates on outstanding items in the Follow Up Action List. 
   
 4.2 Director/CAO Updates 
 Directors provided updates on their follow up action list items and current activities. 
  EC-2016-166 
It was MOVED and SECONDED, 
that the Executive Committee request staff to write a letter for the Chair’s signature to the 
Prime Minister of Canada and copying the Minister of Transport in regards to the ocean 
protection plan announced by the federal government. 
CARRIED 
 

 
Executive Committee Minutes of Meeting – November 9, 2016  Page 2 
 4.3 Local Trust Committee Chair Updates 
 Executive Committee members provided verbal updates on recent activities in their roles as 
local trust committee chairs. 
 
5. BYLAWS FOR APPROVAL CONSIDERATION 
  None. 
   
6. TRUST COUNCIL MEETING PREPARATION 
 6.1 December Trust Council Draft Schedule 
  Executive Committee members reviewed the draft December 2016 Trust Council meeting 
schedule and made some amendments. Staff will provide the revised schedule to the next 
meeting. 
 
  6.1.1 Gulf Islands Alliance re December Trust Council Delegation 
  The Executive Committee deferred this item to their November 23 meeting. 
  
 
 6.2 Continuous Learning Plan 
  Executive Committee members reviewed the Continuous Learning Plan. 
 
 6.3 Revised 2017 Trust Council Quarterly Meetings Schedule 
  EC-2016-167 
It was MOVED and SECONDED, 
that the Executive Committee established the revised 2017 Trust Council quarterly meeting 
schedule and referred to the December 2016 Trust Council meeting. 
CARRIED 
 6.4 Review of Islands Trust Act – RFD 
  By General Consent, the Request for Decision was referred to the December 2016 Trust 
Council meeti

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