Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – November 23, 2016  Page 1 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: November 23, 2016 
      
Location: Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
      
Members Present: Peter Luckham, Chair 
Susan Morrison, Vice Chair 
George Grams, Vice Chair 
Laura Busheikin, Vice Chair 
      
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
Cindy Shelest, Director, Administrative Services 
Lisa Gordon, Director, Trust Area Services 
David Marlor, Director, Local Planning Services 
Jas Chonk, Secretary 
Emma Restall, Executive Coordinator (Recorder) 
 
1. CALL TO ORDER 
 The meeting was called to order at 8:45 a.m. Chair Luckham acknowledged that the meeting was being 
held in Coast Salish First Nations territory. 
  
2. APPROVAL OF AGENDA 
  
 2.1 Introduction of New Items 
  None 
   
 2.2 Approval of Agenda 
 By General Consent, the agenda was approved as presented. 
 
 2.2.1 Agenda Context Notes 
  Provided for information. 
 
3. DELEGATIONS – 9:30 a.m. 
 3.1 Tahirih Rockafella re Local Trust Committee meeting policies and process  
  Provided delegation in regards to Galiano Island Local Trust Committee Bylaws 233 and 234.  
   
 3.2 Orissa Forest re Risk to trust communities when the local trust committee process breaks down 
  Provided delegation in regards to Galiano Island Local Trust Committee Bylaws 233 and 234.  
  
4. ADOPTION OF MINUTES 
 4.1 November 9, 2016 Executive Committee Meeting 
 By General Consent, the Minutes of the November 9, 2016 Executive Committee Meeting were 
adopted as presented. 
 
5. FOLLOW UP ACTION LIST AND UPDATES 
 5.1 Follow Up Action List 
 Staff provided updates on outstanding items in the Follow Up Action List. 
   

 
Executive Committee Minutes of Meeting – November 23, 2016  Page 2 
 5.2 Director/CAO Updates 
 Directors provided updates on their follow up action list items and current activities. 
   
 5.3 Local Trust Committee Chair Updates 
 Executive Committee members provided verbal updates on recent activities in their roles as local 
trust committee chairs. 
 
6. BYLAWS FOR APPROVAL CONSIDERATION 
 6.1 Mayne Island Local Trust Committee Bylaw No. 170 (LUB Amendment) 
  EC-2016-178 
It was MOVED and SECONDED, 
that the Islands Trust Executive Committee approve Proposed Bylaw 170 cited as “Mayne 
Island Land Use Bylaw No. 146, 2008, Amendment No. 2, 2016” under Section 24 of the Islands 
Trust Act. 
CARRIED 
 
 6.2 Salt Spring Island Local Trust Committee Bylaw No. 492 (LUB Amendment) 
  EC-2016-179 
It was MOVED and SECONDED, 
that the Island Trust Executive Committee approves Proposed Bylaw 492 cited as “Salt Spring 
Island Land Use Bylaw, 1999, Amendment No. 4, 2016” under Section 24 of the Islands 
Trust Act. 
CARRIED 
7. TRUST COUNCIL MEETING PREPARATION 
 7.1 Executive 
  7.1.1 December Trust Council Draft Schedule 
  By General Consent, this item was referred to the December 2016 Trust Council meeting a

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