Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – October 5, 2016  Page 1 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: October 5, 2016 
      
Location: Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
      
Members Present: Peter Luckham, Chair 
Laura Busheikin, Vice Chair 
Susan Morrison, Vice Chair (by phone) 
George Grams, Vice Chair 
      
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
Clare Frater, Acting Director, Trust Area Services 
David Marlor, Director, Local Planning Services 
Pamela Hafey, Communications Specialist 
Fiona MacRaild, Senior Intergovernmental Policy Advisory 
Jas Chonk, Acting Executive Coordinator (Recorder) 
      
1. CALL TO ORDER 
 The meeting was called to order at 8:45 a.m. Chair Luckham acknowledged that the meeting was 
being held in Coast Salish First Nations territory. 
  
2. APPROVAL OF AGENDA 
 2.1 Introduction of New Items 
   
 2.2 Approval of Agenda 
 By General Consent, the agenda was approved as presented. 
 
 2.2.1 Agenda Context Notes 
 Provided for information. 
 
3. ADOPTION OF MINUTES 
 3.1 August 31, 2016 
 By General Consent, the Minutes of the August 31, 2016 Executive Committee Meeting were 
adopted as amended. 
 
 3.2 September 13, 2016 
  By General Consent, the Minutes of the September 13, 2016 Executive Committee Meeting 
were adopted as presented. 
 
4. FOLLOW UP ACTION LIST AND UPDATES 
 4.1 Follow Up Action List 
 Staff provided updates on outstanding items in the Follow Up Action List. 
   
 4.2 Director/CAO Updates 
 Directors provided updates on their follow up action list items and current activities. 
   
 

 
Executive Committee Minutes of Meeting – October 5, 2016  Page 2 
 4.3 Local Trust Committee Chair Updates 
 Executive Committee members provided verbal updates on recent activities in their roles as 
local trust committee chairs. 
 
Executive Committee members that attended UBCM Convention also provided updates on the 
conference and discussed how to compile their comments to create the 2016 UBCM report to 
trustees.  
 
By General Consent, the committee requested staff to circulate the draft template to 
members who attended UBCM Convention. 
 
5. BYLAWS FOR APPROVAL CONSIDERATION 
 5.1 Galiano Island Local Trust Committee Bylaw No. 258 (Enforcement Notification) 
  EC-2016-142 
It was MOVED and SECONDED, 
That the Executive Committee approves Galiano Island Local Trust Committee Bylaw No. 258, 
cited as Galiano Island Local Trust Committee Bylaw Enforcement Notification Bylaw, No. 228, 
2011, Amendment No. 1, 2016 under Section 24 of the Islands Trust Act and returns it to the 
Galiano Island Local Trust Committee for final adoption. 
CARRIED 
 
 5.2 Galiano Island Local Trust Committee Bylaws 259 and 260 
  EC-2016-143 
It was MOVED and SECONDED, 
That the Executive Committee approves Proposed Bylaw No. 259 cited as “Galiano Island 
Official Community Plan Bylaw No. 108, 1995, Amendment No. 2, 2016” under Section 24 of the 
Is

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