Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – July 6, 2016  Page 1 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: July 6, 2016 
      
Location: Boardroom, Victoria Office 
      
Members Present: Peter Luckham, Chair 
Laura Busheikin, Vice Chair 
Susan Morrison, Vice Chair 
George Grams, Vice Chair 
      
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
Lisa Gordon, Director, Trust Area Services 
Ann Kjerulf, Acting Director, Local Planning Services 
Clare Frater, Policy Analyst 
Pamela Hafey, Communications Specialist 
Fiona MacRaild, Senior Intergovernmental Policy Advisor 
Mandy Giesbrecht, Executive Coordinator (Recorder) 
      
1. CALL TO ORDER 
 The meeting was called to order at 8:45 a.m. Chair Luckham acknowledged that the meeting was 
being held in traditional territory of the Coast Salish First Nations.  
      
2. APPROVAL OF AGENDA 
      
 2.1 Introduction of New Items 
 Two new business items were added to the agenda: 
 8.5 Marine Safety & Tanker Moratorium Roundtable 
 8.2.5 Correspondence Policy 
   
 The order of business was varied to address item 6.3 ahead of item 6.2. 
 
 2.2 Approval of Agenda 
  By General Consent, the agenda was approved as amended.  
      
 2.2.1 Agenda Context Notes 
  Provided for information.  
 
3. ADOPTION OF MINUTES 
      
 3.1 June 1, 2016 Executive Committee Meeting 
 By General Consent, the Minutes of the June 1, 2016 Executive Committee Meeting were 
adopted as presented. 
      
 3.2 June 14, 2016 Executive Committee Meeting 
 By General Consent, the Minutes of the June 14, 2016 Executive Committee Meeting were 
adopted as presented. 
 
  

 
Executive Committee Minutes of Meeting – July 6, 2016  Page 2 
4. FOLLOW UP ACTION LIST AND UPDATES 
      
 4.1 Follow Up Action List 
  Staff provided updates on outstanding items in the Follow Up Action List.  
      
 4.2 Director/CAO Updates 
  Directors provided updates on their follow up action list items and current activities. Director 
Gordon introduced Fiona MacRaild, the successful applicant for the Senior Intergovernmental 
Policy Advisor role, and provided an overview of the priorities for this position.  
      
 4.3 Local Trust Committee Chair Updates 
  Executive Committee members provided verbal updates on recent activities in their roles as 
local trust committee chairs.  
 
5. BYLAWS FOR APPROVAL CONSIDERATION 
      
 5.1 Salt Spring Island Proposed Bylaw No. 475 
  Chair Luckham provided a briefing to the Executive Committee. Vice Chair Grams provided 
background information relevant to the bylaw amendment.  
      
  EC-2016-088 
It was MOVED and SECONDED,  
That the Executive Committee approve Salt Spring Island Local Trust Committee Bylaw No. 
475, cited as “Salt Spring Island Land Use Bylaw, 1999, Amendment No. 6, 2013,” under 
Section 24 of the Islands Trust Act.  
CARRIED 
 
6. TRUST COUNCIL MEETING PREPARATION 
      
 6.1 Post June Trust Council Joint Session 
 6.1.1 June 2016 Draft Trust Council Mee

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