Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – June 14, 2016  Page 1 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: June 14, 2016 
      
Location: Pender Islands Community Hall 
      
Members Present: Peter Luckham, Chair 
Laura Busheikin, Vice Chair 
Susan Morrison, Vice Chair 
George Grams, Vice Chair 
      
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
Lisa Gordon, Director, Trust Area Services 
David Marlor, Director, Local Planning Services 
Carmen Thiel, Legislative Services Manager 
Mandy Giesbrecht, Executive Coordinator (Recorder) 
      
1. CALL TO ORDER 
 The meeting was called to order at 12:00 p.m. Chair Luckham acknowledged that the meeting was 
being held in traditional territory of the Coast Salish First Nations. 
      
2. APPROVAL OF AGENDA 
      
 2.1 Introduction of New Items 
 Three additional items were added to the agenda: 
 6.1 Trans Pacific Trade Agreement Resolution 
 6.2 Staff Authority to Waive Application Fees 
 6.3 Review of Request to Meet With Agricultural Land Commission 
      
 2.2 Approval of Agenda 
  By General Consent, the agenda was approved as amended. 
 
3. FOLLOW UP ACTION LIST AND UPDATES 
      
 3.1 Follow Up Action List 
  Staff provided updates on outstanding items in the Follow Up Action List.  
 
4. BYLAWS FOR APPROVAL CONSIDERATION 
      
 4.1 Bowen Island Municipality Bylaw No. 403 
  Director Marlor provided a briefing to the Executive Committee. 
      
  EC-2016-084 
It was MOVED and SECONDED,  
THAT the Islands Trust Executive Committee approve Bylaw 403, cited as “Bowen Island 
Municipality Official Community Plan Bylaw No. 282, 2010, Amendment Bylaw No. 403, 2016”. 
CARRIED 
  

 
Executive Committee Minutes of Meeting – June 14, 2016  Page 2 
  EC-2016-085 
It was MOVED and SECONDED,  
THAT the Islands Trust Executive Committee request Staff to advise Bowen Island Municipality 
of the decision before June 27, 2016. 
CARRIED 
 
5. TRUST COUNCIL MEETING PREPARATION 
 
6. NEW BUSINESS 
      
 6.1 Addition of New Business Item to Trust Council Agenda 
  Vice Chair Morrison brought forward a request from Trustee Law to place a new business 
item on the Trust Council agenda in respect of the Trans Pacific Trade Agreement. Executive 
Committee considered the procedures bylaw provisions for adding late items to the agenda, 
noting this specific item has a deadline of June 30 to provide written submissions. The item 
was approved as a new item for the June Trust Council Agenda.  
      
 6.2 Staff Authority to Waive Application Fees 
  Vice Chair Grams discussed an affordable housing opportunity on Salt Spring Island which has 
support from stakeholders; noting that the LTC passed a resolution regarding waiver of fees 
for the applicant. Planning staff did not refer the item further because it did not meet the 
policy requirements for a fee waiver and Vice Chair Grams queried staff’s authority to decline 
requests of this nature. The Executive Committee was requested

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