Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – June 1, 2016  Page 1 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: June 1, 2016 
      
Location: Boardroom, Victoria Office 
      
Members Present: Peter Luckham, Chair 
Laura Busheikin, Vice Chair 
Susan Morrison, Vice Chair 
George Grams, Vice Chair 
      
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
Lisa Gordon, Director, Trust Area Services 
David Marlor, Director, Local Planning Services 
Mandy Giesbrecht, Executive Coordinator (Recorder) 
 
1. CALL TO ORDER 
 The meeting was called to order at 8:45 a.m. Chair Luckham acknowledged that the meeting was 
being held in traditional territory of the Coast Salish First Nations. 
      
2. APPROVAL OF AGENDA 
      
 2.1 Introduction of New Items 
 
 2.2 Approval of Agenda 
  By General Consent, the agenda was approved as presented. 
      
 2.2.1 Agenda Context Notes 
  Provided for information. 
 
3. ADOPTION OF MINUTES 
      
 3.1 May 18, 2016 Executive Committee Meeting 
 By General Consent, the Minutes of the May 18, 2016 Executive Committee Meeting were 
adopted as presented. 
 
4. FOLLOW UP ACTION LIST AND UPDATES 
      
 4.1 Follow Up Action List 
  Staff provided updates on outstanding items in the Follow Up Action List.  
      
 4.2 Director/CAO Updates 
  Directors provided updates on their current activities. 
 
 4.3 Local Trust Committee Chair Updates 
  Executive Committee members provided verbal updates on recent activities in their roles as 
local trust committee chairs. 
 
  

 
Executive Committee Minutes of Meeting – June 1, 2016  Page 2 
5. BYLAWS FOR APPROVAL CONSIDERATION 
      
 5.1 Thetis Island LTC Bylaw No. 100 
  Vice Chair Morrison provided a briefing to the Executive Committee. 
      
  EC-2016-079 
It was MOVED and SECONDED,  
That the Executive Committee approves Thetis Island Local Trust Committee Bylaw 
No. 100, cited as Thetis Island Local Trust Committee Bylaw Enforcement Notification 
Bylaw, No. 90, 2011, Amendment No. 1, 2016, under Section 24 of the Islands Trust 
Act and returns it to the Thetis Island Local Trust Committee for final adoption. 
CARRIED 
 
6. TRUST COUNCIL MEETING PREPARATION 
      
 6.1 Trust Area Services 
 6.1.1 Director of Trust Area Services Report 
  By General Consent, this item was referred to the June 2016 Trust Council meeting 
as presented. 
   
 6.1.2 Trust Programs Committee Work Program Report  
  By General Consent, this item was referred to the June 2016 Trust Council meeting 
as presented. 
   
 6.1.3 Trust Fund Board Report 
  By General Consent, this item was referred to the June 2016 Trust Council meeting 
as presented. 
   
 6.1.4 RFD: 2015-16 Annual Report  
  Executive Committee requested changes to the Annual Report as follows: 
 Text on the map page adjusted to a more readable font; 
 Verification of accuracy of dates used throughout the report; and 
 Reference to Community Stewardship Awards removed from Chair’s 
message and included 

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