Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – May 18, 2016  Page 1 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: May 18, 2016 
      
Location: Boardroom, Victoria Office 
      
Members Present: Peter Luckham, Chair 
Laura Busheikin, Vice Chair 
Susan Morrison, Vice Chair 
George Grams, Vice Chair 
      
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
Cindy Shelest, Director, Administrative Services 
Clare Frater, Acting Director, Trust Area Services 
David Marlor, Director, Local Planning Services 
Mandy Giesbrecht, Executive Coordinator (Recorder) 
      
1. CALL TO ORDER 
 The meeting was called to order at 8:45 a.m. Chair Luckham acknowledged that the meeting was 
being held in traditional Songhees territory of the Coast Salish First Nations. 
      
2. APPROVAL OF AGENDA 
      
 2.1 Introduction of New Items 
 
 2.2 Approval of Agenda 
  By General Consent, the agenda was approved as presented. 
      
 2.2.1 Agenda Context Notes 
  Provided for information. 
 
3. ADOPTION OF MINUTES 
      
 3.1 April 27, 2016 Executive Committee Meeting 
 The Executive Committee requested the acronyms in resolution EC-2016-067 be spelled out 
for clarity of context. 
      
 By General Consent, the Minutes of the April 27, 2016 Executive Committee Meeting were 
adopted as amended. 
 
4. FOLLOW UP ACTION LIST AND UPDATES 
      
 4.1 Follow Up Action List 
  Staff provided updates on outstanding items in the Follow Up Action List.  
      
  

 
Executive Committee Minutes of Meeting – May 18, 2016  Page 2 
 4.2 Director/CAO Updates 
  Directors provided updates on their follow up action list items and current activities. 
   
 4.2.1 Transition Plan Update 
  CAO Hotsenpiller provided an update on the status of the Transition Plan document 
noting the completed document is not expected to be ready in time for the June 
Trust Council meeting. CAO Hotsenpiller advised that Urban Systems has been 
engaged to update the data contained in the document and presented information 
of the anticipated budget shortfall in the event incorporation is successful for Salt 
Spring Island.  
      
 4.3 Local Trust Committee Chair Updates 
  Executive Committee members provided verbal updates on recent activities in their roles as 
local trust committee chairs.  
 
5. BYLAWS FOR APPROVAL CONSIDERATION 
      
 5.1 Bowen Island Municipality Bylaw No. 399 
  Director Marlor provided a briefing to the Executive Committee. 
      
  EC-2016-069 
It was MOVED and SECONDED,  
 THAT the Executive Committee advise Bowen Island Municipality that Bylaw 399, 
cited as “Bowen Island Municipality Land Use Bylaw No.57, 2002, Amendment Bylaw 
No. 399, 2016” is not contrary or at variance to the Islands Trust Policy Statement. 
CARRIED 
      
 5.2 Salt Spring Island Land Use Bylaw No. 484 
  Vice Chair Grams provided a briefing to the Executive Committee. 
      
  EC-2016-070 
It was MOVED and SECONDED,  
THAT the Executive Committee approve Salt Spring Island

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