Financial Planning Committee Meeting Minutes

Extracted text (beginning)

Final – Financial Planning Committee – June 3, 2015
 
1 
 
Financial Planning Committee 
Minutes of Meeting 
 
Date: 
Location: 
June 3, 2015 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members Present 
 
 
 
 
 
 
 
 
 
Absent 
 
 
Peter Grove, Chair 
Alison Morse, Vice-Chair 
Dereck Atha, TFB Rep 
Paul Brent, TPC Rep 
Derek Masselink, LPC Rep 
Peter Luckham, EC Rep 
Laura Busheikin, EC Rep 
George Grams, EC Rep 
Susan Morrison, EC Rep 
 
George Harris, Local Trustee 
 
 
Staff Present Cindy Shelest, Director Administrative Services 
Nancy Roggers, Finance Officer 
Linda Adams, Chief Administrative Officer 
David Marlor, Director Local Planning Services 
Lisa Gordon, Director Trust Area Services 
 
Guests Lenora Lee, KPMG 
Donna Hobbs, KPMG 
 
1. CALL TO ORDER 
The meeting was called to order at 10:00 am 
 
2. APPROVAL OF AGENDA 
BY GENERAL CONSENT, the Committee approved the agenda as presented. 
 
3. ADOPTION OF MINUTES / COORDINATION 
3.1. Minutes of Meetings, February 18, 2015 
The Committee requested that the convening of the closed meeting in section 6 
be moved below the resolution to close the meeting to the public. 
 
BY GENERAL CONSENT, the Committee approved the minutes as amended. 
 
 
  
 
  

 
Final – Financial Planning Committee – June 3, 2015
 
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3.2. Follow up Action List 
Trustee Morse advised that an item from Section 4.3 of the February 18, 2015 
meeting minutes had not been added to the FUAL.  Director Shelest advised that 
she will look into why remuneration for Bowen Island Trustees did not change. 
 
4. BUSINESS 
 
4.1. Preliminary Financial Planning Committee Input into Development of the 
Islands Trust Strategic Plan 2014-2018 
Chair Grove welcomed and introduced Derek Atha, newly appointed Trust Fund 
Board member of the Committee. 
 
Chief Administrative Officer Adams reviewed the Request for Decision for 
the preliminary Financial Planning Committee input into development of 
the 2014-18 Strategic Plan.  
 
FPC-2015-027 
It was MOVED and SECONDED 
that the Financial Planning Committee consider improved cost effectiveness and 
resiliency as a top priority for the 2014-2018 strategic plan.  
 
CARRIED  
 
CAO Adams discussed the strategic plan process and how priorities and 
funding would be established as further steps were taken in the process.  She 
advised that the goal today would be to identify the objectives of the Financial 
Planning Committee and the strategies that would be used to meet those 
objectives. 
 
FPC-2015-028 
It was MOVED and SECONDED 
Under Activities and Phases in section 6 of the strategic plan called improve 
organizational cost effectiveness and resilience, that the Financial Planning 
Committee add the examination of existing processes to determine if they are 
required and/or optimal. 
 
DEFEATED  
 
Director Shelest advised the Committee of previous discussions that have 
occurred at Financial Planning Committee meetings as they may wish consider 
them for

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