Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – April 22, 2015 Page 1 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
 
Location: 
Wednesday, April 22, 2015 
 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members Present Peter Luckham, Chair 
Laura Busheikin, Vice Chair 
Susan Morrison, Vice Chair 
George Grams, Vice Chair 
 
Staff Present Linda Adams, Chief Administrative Officer 
David Marlor, Director, Local Planning Services 
Lisa Gordon, Director, Trust Area Services 
Cindy Shelest, Director, Administrative Services 
Clare Frater, Trust Area Policy Analyst 
Pamela Hafey, Communications Specialist 
Jas Chonk, Recorder and Deputy Secretary 
 
1. CALL TO ORDER 
 
The meeting was called to order at 8:50 am. Chair Luckham acknowledged that the meeting was 
being held in traditional territory of the Coast Salish First Nations. 
 
2. APPROVAL OF AGENDA 
 
2.1. Introduction of New Items 
 
6.1.1  Bruce McConchie – Trust Council meetings 
8.4.1 Administrative Services - Accommodations while on Islands Trust Business 
 
2.2. Approval of Agenda 
 
By General Consent, the agenda was approved as amended. 
 
2.2.1. Agenda Context Notes 
 
  Provided for information. 
 
3. ADOPTION OF MINUTES 
 
3.1. April 1, 2015 
 
By General Consent, the Minutes of the April 1, 2015 Executive Committee Meeting were 
adopted as provided. 
  
4. FOLLOWUP ACTION LIST AND UPDATES 
 
4.1. Followup Action List 
 
Provided for information.  
 
Vice Chair George Grams arrived at 9:10 am. 

 
Executive Committee Minutes of Meeting – April 22, 2015 Page 2 
 
4.2. Director/CAO Updates 
 
Directors provided updates on their follow up action list items and current activities. 
 
4.3. Local Trust Committee Chair Updates 
 
Executive Committee members provided verbal updates on recent activities in their roles as 
local trust committee chairs. 
 
5. BYLAWS FOR APPROVAL CONSIDERATION 
 
No items. 
 
6. TRUST COUNCIL MEETING PREPARATION 
 
6.1. Trust Council June Meeting Agenda 
 
The Executive Committee reviewed and discussed the changes made to June Trust 
Council Agenda. 
 
6.1.1  Trustee Bruce McConchie – Trust Council meetings 
 
The Executive Committee agreed to defer this item to the May 13 meeting. It was 
agreed that Chair Peter Luckham will advise Trustee McConchie via email that a) 
the June Trust Council agenda has been revised since the March Trust Council 
meeting and now addresses some of his suggestions, and b) his email will be 
further considered at the next Executive Committee meeting. 
 
6.2. Strategic Planning Process – update on status 
 
Staff provided an update regarding status of the strategic plan development, according to 
the process the Executive Committee had previously approved. 
 
6.3 Strategic Planning Session – draft outline for discussion 
 
The Executive Committee reviewed and discussed the session outline and gave further 
input to staff as to the objectives for this session and possible content. The CAO noted that 
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