Ballenas-Winchelsea Regular Meeting Minutes

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ADOPTED 
Executive Island 
Local Trust Committee Minutes   
January 16, 2014 ADOPTED 1
 
________________________________________________________________ 
Islands Trust Executive Committee 
Acting as a Local Trust Committee 
Minutes of a Special Business Meeting 
________________________________________________________________ 
 
Date of Meeting:  Thursday, January 16, 2014 
Location:   Nanoose Library Hall 
    2489 Nanoose Road, Nanoose, BC 
 
Members Present:  Sheila Malcolmson, Chair 
David Graham, Local Trustee 
    Peter Luckham, Local Trustee 
    Ken Hancock, Local Trustee 
 
Staff Present:   Courtney Simpson, Regional Planning Manager 
    Marnie Eggen, Planner 
    Jessie Sherk, Recorder 
 
Media and Others Present: 2 members of the public were in attendance 
 
 
1. CALL TO ORDER 
 
Chair Malcolmson called the meeting to order at 5:30pm. She acknowledged that 
the meeting was being held in the traditional territory of the Coast Salish First 
Nations.  Staff and trustees were introduced. 
 
 
2. APPROVAL OF AGENDA 
 
 The agenda was approved by consensus as presented. 
 
 
3. MINUTES  
 
3.1 Local Trust Committee Draft Meeting Minutes of October 9, 2013 – 
for adoption  
 
The minutes were adopted by consensus. 
 
3.2 Local Trust Committee Draft Special Meeting Minutes of November 
21, 2013 – for adoption 
 
 The minutes were deferred to allow the staff to take another look and will 
consider adoption with Resolution Without Meeting.  
 
 

ADOPTED 
Executive Island 
Local Trust Committee Minutes   
January 16, 2014 ADOPTED 2
 
3.3 Local Trust Committee Public Hearing Record of November 21, 2013 
 
Amend Public Hearing Record to include that Ken Hancock had 
expressed his regrets. 
 
Received as amended.  
 
3.4 Section 26 Resolutions Without Meeting – none 
 
 
4. PROPOSED OFFICIAL COMMUNITY PLAN BYLAW NO. 27 AND PROPOSED 
LAND USE BYLAW NO. 28 – NEXT STEPS 
 
 4.1 Staff report dated December 20, 2013 
 
Planner Eggen introduced the report and explained that Planner Zupanec 
was unable to attend the meeting.  She read through the possible 
revisions to Proposed Bylaw No. 27and noted that public input indicated 
that they would like to permit bed and breakfast/guest rentals, as well as 
reduce the maximum floor space of dwellings.  Also noted was that a 
second Public Hearing would be required should the Local Trust 
Committee endorse these revisions.  Some points that Planner Eggen 
discussed that were not a part of the staff report included: 
 
• A request for amending the proposed Land Use Bylaw in the 
information note at section 3.1 to specify that these are provincial 
regulations; 
• Advice on an alternative definition of short term vacation 
rental/accommodation; 
• There is a small typo to the conservation zoning , the word “vacation” 
in “short term vacation accommodation” should be deleted; and 
• The request to add an information note regarding archaeological sites 
to the end of section 3.10. 
 
Planner Eggen then discussed 

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