Financial Planning Committee Meeting Minutes

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Final Financial Planning Committee Minutes August 21, 2013
 
1 
 
Financial Planning Committee 
Minutes of Meeting 
 
Date: 
Location: 
Wednesday, August 21, 2013 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members Present Gary Steeves, Chair 
Peter Grove, Vice-Chair 
Paul Brent 
Peter Luckham 
Sheila Malcolmson 
David Graham 
Ken Hancock 
Louise Decario 
Susan Morrison 
 
Regrets Jeanine Dodds 
 
Staff Present Cindy Shelest, Director Administrative Services 
Nancy Roggers, Finance Officer 
Linda Adams, Chief Administrative Officer 
David Marlor, Director Local Planning Services 
Lisa Gordon, Director Trust Area Services 
 
1. CALL TO ORDER 
 
The meeting was called to order at 10:02 am 
 
2. APPROVAL OF AGENDA 
 
The following items were added to the agenda:  
 
• Item 5 Bowen Island Municipal tax requisition 
• Item 6 New Business - update from Peter Grove on Salt Spring Island 
Governance Study Committee. 
• Move Item 4.5 up to be item 4.1  
  
  
 
 

 
Final Financial Planning Committee Minutes August 21, 2013
 
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FIN926/13 
It was MOVED and SECONDED  
that the Committee approve the agenda as amended. 
CARRIED 
 
3. MINUTES / COORDINATION 
 
3.1. Minutes of Meetings May 27, 2013 
 
By consensus of the Committee it was requested that the last paragraph on page 
3 of the draft minutes be removed. 
 
Trustee Decario joined the meeting at 10:08 
 
FIN927/13 
It was MOVED and SECONDED 
that the minutes of May 27, 2013 be adopted as amended. 
CARRIED 
 
3.2. Follow up Action List 
 
Director Shelest advised that most of the items on the follow up action list (FUAL) 
are before the committee today and requested further questions about the 
FUAL.  There were no questions or discussion on the FUAL. 
 
4. BUSINESS 
 
 
4.5. Briefing - Recommended Policy Amendments - Trust Council Delegation 
Bylaw 154 
 
Chief Administrative Officer Adams discussed the process for policy 
amendments following the adoption of Trust Council Bylaw 154 for the delegation 
of powers to the Salt Spring Island Location Trust Committee.  The Executive 
Committee has requested feedback on related policy changes being made to 
Policies 6.3.ii, 6.5.i. and 6.5.ii.   
  
Chief Administrative Officer Adams reviewed the changes to the Special Property 
Tax Requisition Policy number 6.3.ii with the Committee. 
  
 
 
 
 

 
Final Financial Planning Committee Minutes August 21, 2013
 
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Committee members discussed the following: 
• Allocation of staff time 
• Defining "costs soley related to additional operations" and "delegated or 
additional powers" 
• How the Financial Planning Committee would receive budget requests 
relating to costs of additional operations 
• Unspent funds generated through special tax requisition  
 
FIN928/13 
It was MOVED and SECONDED 
that the Financial Planning Committee recommend an amendment to paragraph 
2.b. to remove the blue wording in that section. 
CARRIED 
FIN929/13 
It was MOVED and SECONDED 
that page 43 of the Fin

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