Executive Committee Regular Meeting Minutes
· Islands Trust Area · Meeting Documents · 2023
Original Trust document
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15,094 characters of machine-extracted text. Extraction is automatic and can be wrong; the original governs.
Topics: Bylaw enforcement · Climate & environment · First Nations & reconciliation · Governance & budget · Transportation & ferries — our classification, not the Trust's.
Extracted text (beginning)
Executive Committee Minutes of a Regular Meeting Page 1 of 9 Sepember 13, 2023 ADOPTED Executive Committee Minutes of Regular Meeting Date: Location: September 13, 2023 In-Person, Public venue Islands Trust 200-1627 Fort Street Victoria, BC V8R 1H8 Members Present: Peter Luckham, Chair, Thetis Trustee Tobi Elliott, Vice-Chair, Gabriola Trustee David Maude, Vice-Chair, Mayne Trustee Timothy Peterson, Vice-Chair, Lasqueti Trustee Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) Clare Frater, Director, Trust Area Services David Marlor, Director, Legislative Services (DLS) Stefan Cermak, Director, Planning Services (DPS) Lori Foster, Executive Coordinator/Recorder 1. CALL TO ORDER Chair Luckham called the meeting to order at 9:17 a.m. and gave a land acknowledgement that the meeting was being held on the Lək ̓ ʷəŋən (Songhees and Esquimalt) Peoples territory. Robyn Kefi, who recently joined Islands Trust staff in the role of Senior Indigenous Relations Advisor (SIRA), joined the meeting electronically and introduced herself to Executive Committee. 2. APPROVAL OF AGENDA 2.1 Introduction of New Items For consideration to add the following items to the agenda at: 8.1.1.1 Union of British Columbia Municipalities (UBCM) Conference Attendance 9.1.3 Standardized agendas across local trust committees 2.2 Approval of Agenda By general consent, the agenda was approved as amended. Executive Committee Minutes of a Regular Meeting Page 2 of 9 Sepember 13, 2023 ADOPTED 2.2.1 Agenda Context Notes Attached for information regarding agenda items 9.2.2 and 12. 3. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING None 4. ADOPTION OF MINUTES 4.1 August 25, 2023, draft minutes By general consent, the August 25, 2023, minutes were adopted as presented. 5. FOLLOW UP ACTION LIST AND UPDATES 5.1 Follow up Action List/Director/CAO Updates CAO Hotsenpiller and directors spoke to the FUAL items as presented and gave verbal updates. 5.2 Local Trust Committee Chair Updates Local trust committee chairs spoke to recently attended and upcoming LTC meetings. 5.3 Islands Trust Conservancy (ITC) Liaison Update The next ITC meeting is being held October 3. Vice-Chair Elliott spoke to wanting to hold another EC/ITC liaison meeting or meet more frequently as the meeting ran out of time. 5.3.1 ADOPTED July 18, 2023, Islands Trust Conservancy / Executive Committee Liaison meeting minutes Presented for information. 6. BYLAWS FOR APPROVAL CONSIDERATION 6.1 Gambier Island Freedom of Information (FOI) and Privacy Protection Bylaw No. 157 - RFD Chair Luckham spoke to the bylaw as presented. The current FOI bylaw, adopted in 1994, required updating to ensure compliance with current legislation. EC-2023-095 It was Moved and Seconded, That the Islands Trust Executive Committee approve Gambier Island Local Trust Committee Bylaw No. 157, cited as “Gambier Island Local T
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