Financial Planning Committee Meeting Minutes

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Financial Planning Committee Minutes of Meeting – November 15, 2017  Page 1 
 
Financial Planning Committee 
Minutes of Regular Meeting 
 
Date: 
 
Location: 
November 15, 2017 
 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members Present Peter Grove, Chair 
Alison Morse, Vice-Chair 
Paul Brent, LPC Rep 
Peter Luckham, EC Rep 
Laura Busheikin, EC Rep (via phone) 
George Grams, EC Rep (via phone) 
Susan Morrison, EC Rep 
Brian Crumblehulme, TPC Rep 
Robin Williams, TFB Rep 
George Harris, Local Trustee 
 
Staff Present Cindy Shelest, Director Administrative Services 
Russ Hotsenpiller, Chief Administrative Officer 
David Marlor, Director Local Planning Services 
Clare Frater, Director Trust Area Services 
Nancy Roggers, Finance Officer and Recorder 
 
 
1. CALL TO ORDER 
 
The meeting was called to order at 10:02 a.m. 
 
2. APPROVAL OF AGENDA 
 
 By General Consent, the Committee approved the agenda as presented. 
 
3. ADOPTION OF MINUTES / COORDINATION 
 
3.1 Minutes of Meetings – October 18, 2017 
 
By General Consent, the minutes of October 18, 2017 were adopted as presented. 
 
3.2 Follow up Action List 
 
Director Shelest provided an update on each of the items in the follow up action list. 
 
  

 
Financial Planning Committee Minutes of Meeting – November 15, 2017  Page 2 
4. TRUST COUNCIL BUSINESS 
 
4.1 2017/18 2
nd
 Quarter Results 
 
Chief Administrative Officer Hotsenpiller gave an update on the Victoria Office renovations. 
No specifics available yet. CAD drawings and designs are being worked on and additional 
information will come back as a business case in January, 2018.  
   
FPC-2017-031 
It was MOVED and SECONDED, 
that the Financial Planning Committee recommend that the September 30, 2017 quarterly 
financial report be forwarded to December Trust Council. 
          CARRIED 
 
4.2 2017-18 Forecast 
 
Director Shelest reviewed the forecast process and anticipated underspending. The 
forecasted transfer from surplus at March 31, 2018 is anticipated to be $354,550. 
 
FPC-2017-032 
It was MOVED and SECONDED, 
that the Financial Planning Committee forward the briefing on the 2017/18 Financial 
Forecast to December Trust Council for information. 
CARRIED 
 
4.3 RFD Policy Municipal Tax Requisition Calculation 
 
This item was deferred until after lunch. 
 
4.4 2018/19 Proposed Budget – Changes since last FPC 
 
Director Shelest advised the Committee of the changes that have been incorporated into 
the proposed 2018-19 budget since their last meeting. It was discovered this morning that 
the funds for the First Nations consulting were in the budget calculations twice. This will be 
adjusted before the package goes forward to Trust Council.  
 
4.5 2018/19 Proposed Budget to Trust Council 
 
4.5.1 Budget Session Outline 
 
Director Shelest reviewed the proposed outline for the budget discussion at December 
Trust Council. 
 
4.5.1 Budget Overview 
   
 Changes to the following were requested: 
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