Executive Committee Regular Meeting Minutes

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Executive Committee Minutes of Meeting – November 1, 2017 Page 1 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: November 1, 2017 
 
Location: Grand Hotel Nanaimo 
4898 Rutherford Road, Nanaimo BC 
      
Members Present: Peter Luckham, Chair  
Susan Morrison, Vice Chair 
George Grams, Vice Chair 
Laura Busheikin, Vice Chair 
      
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
Clare Frater, Director, Trust Area Services (teleconference) 
David Marlor, Director, Local Planning Services 
Emma Restall, Executive Coordinator (recorder) 
 
1. CALL TO ORDER 
 The meeting was called to order at 11:17 a.m. Chair Luckham acknowledged that the 
meeting was being held in Coast Salish First Nations territory. 
    
2. APPROVAL OF AGENDA 
 2.1 Introduction of New Items 
  6.4.2 NMCA at Trust Council 
  8.4.3 Establishment of Service Integration Working Group - RFD 
11.4 Stakeholder Engagement Session Invitation 
   
 2.2 Approval of Agenda 
  By General Consent, the agenda was approved as amended. 
    
3. ADOPTION OF MINUTES 
 3.1 October 11, 2017 Executive Committee Meeting 
  By General Consent, the Minutes of the October 11, 2017 Executive Committee 
Meeting were adopted as presented. 
 
4. FOLLOW UP ACTION LIST AND UPDATES 
 4.1 Follow Up Action List 
  Staff provided updates on outstanding items in the Follow Up Action List.  
   
 4.2 Director/CAO Updates 
  Directors provided updates on their follow up action list items and current activities. 
 
 4.3 Local Trust Committee Chair Updates 
  Executive Committee members provided verbal updates on recent activities in their 
roles as local trust committee chairs. 

 
Executive Committee Minutes of Meeting – November 1, 2017 Page 2 
The meeting recessed at 11:55 p.m. and resumed at 12:20 p.m. 
 
Director Clare Frater joined the meeting via teleconference at 12:20 p.m. and reported on Trust Area 
Services topics in items 4.1 and 4.2. 
 
5. BYLAWS FOR APPROVAL CONSIDERATION 
 5.1 Denman Bylaw No. 227 
EC-2017-132 
It was MOVED and SECONDED, 
that the Islands Trust Executive Committee approve Denman Island Local Trust 
Committee Bylaw No. 227, cited as "Denman Island Local Trust Committee Meeting 
Procedure Bylaw No. 163, 2004, Amendment No. 2, 2017”, under Section 27 of the 
Islands Trust Act. 
CARRIED 
   
 5.2 Bowen Bylaw No. 445 
EC-2017-133 
It was MOVED and SECONDED, 
that the Islands Trust Executive Committee advise Bowen Island Municipality that 
Bylaw No. 445, cited as “Bowen Island Municipality Land Use Bylaw No. 57, 2002, 
Amendment Bylaw No. 445, 2017” is not contrary or at variance to the Islands Trust 
Policy Statement. 
CARRIED 
   
Discussion returned to item 5.1 and a requirement amendment was identified. 
  
EC-2017-134 
It was MOVED and SECONDED, 
That the motion that the Islands Trust Executive Committee approve Denman Island 
Local Trust Committee Bylaw No. 227, cited as "Denman Island Local Trust 
Committee Meeting Procedure Bylaw No. 163, 2004, Amendment N

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