Financial Planning Committee Meeting Minutes

Extracted text (beginning)

Financial Planning Committee Minutes of Meeting – October 18, 2017 Page 1 
 
Financial Planning Committee 
Minutes of Regular Meeting 
 
Date: 
 
Location: 
October 18, 2017 
 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members Present: Peter Grove, Chair 
Alison Morse, Vice-Chair 
Paul Brent, LPC Rep 
Peter Luckham, EC Rep 
Laura Busheikin, EC Rep (via phone) 
George Grams, EC Rep (via phone) 
Susan Morrison, EC Rep 
Brian Crumblehulme, TPC Rep 
Robin Williams, TFB Rep 
 
Regrets: George Harris, Local Trustee 
 
Staff Present Cindy Shelest, Director Administrative Services 
Russ Hotsenpiller, Chief Administrative Officer 
David Marlor, Director Local Planning Services 
Clare Frater, Director Trust Area Services 
Jas Chonk, Recorder 
 
1. CALL TO ORDER 
 
The meeting was called to order at 10:05 a.m. 
 
2. APPROVAL OF AGENDA 
 
 By General Consent, the Committee approved the agenda as presented. 
 
3. ADOPTION OF MINUTES / COORDINATION 
 
3.1 Minutes of Meetings – August 23, 2017 
 
FPC-2017-027 
It was MOVED and SECONDED 
that the minutes of August 23, 2017 be adopted as presented. 
CARRIED 
Alison Morse – Opposed 
 
Trustee Peter Luckham joined the meeting at 10:10 a.m. 
  

 
Financial Planning Committee Minutes of Meeting – October 18, 2017 Page 2 
 
4. BUSINESS 
 
4.1 1
st
 Consideration of Proposed 2018/19 Budget 
 
Director Shelest introduced the first draft of the 2018/19 budget. She advised that the next 
draft would be coming to the November Financial Planning Committee meeting before 
going to Trust Council in December.   
  
Director Shelest suggested that the Committee go through all the business cases first. 
 
4.1.1 2018/19 Proposed Budget – Briefing 
 
Received for information. 
 
4.1.2 Detail 
 
 Received for information. 
 
4.1.3 Budget Requests Summary 
 
Received for information. 
 
4.1.4 Budget Requests Support 
 
FPC-2017-028 
It was MOVED and SECONDED 
that Financial Planning Committee reduce the numbers in the business case for the 
Salish Sea Ecosystem Conference from 11 people to 6 and only staff attend. 
 
FPC-2017-029 
It was MOVED and SECONDED 
that the motion be amended to read: that Financial Planning Committee reduce 
the numbers in the business case for the Salish Sea Ecosystem Conference from 11 
people to 2 Executive Committee members and 4 staff to attend. 
CARRIED 
George Grams - Opposed 
 
 
Trustee Susan Morrison left the meeting at 11:25 a.m. and returned at 11:40 a.m. 
 
The meeting recessed at 11:55 a.m. and reconvened at 12:20 p.m. 
 
Trustee Susan Morrison left the meeting at 12:20 p.m. 
  

 
Financial Planning Committee Minutes of Meeting – October 18, 2017 Page 3 
4.2 Purchasing Procedure 
 
The Committee agreed that staff make the following three changes before forwarding to 
December Trust Council: 
 
 In the Signing Authority Matrix, remove reference to “approve as part of the budget 
process” in Line 1 
 In the Signing Authority Matrix, Line 9, add “up to $5,000” un

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