Executive Committee Regular Meeting Minutes

Extracted text (beginning)

Executive Committee Minutes of Meeting – October 11, 2017 Page 1 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: October 11, 2017 
 
Location: Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria BC 
      
Members Present: Peter Luckham, Chair  
Susan Morrison, Vice Chair 
George Grams, Vice Chair 
Laura Busheikin, Vice Chair 
      
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
Cindy Shelest, Director, Administrative Services 
Clare Frater, Director, Trust Area Services 
David Marlor, Director, Local Planning Services 
Emma Restall, Executive Coordinator (recorder) 
 
1. CALL TO ORDER 
 The meeting was called to order at 8:46 a.m. Chair Luckham acknowledged that the meeting 
was being held in Coast Salish First Nations territory. 
    
2. APPROVAL OF AGENDA 
 2.1 Introduction of New Items 
  4.4 UBCM Debrief 
 
 2.2 Approval of Agenda 
  By General Consent, the agenda was approved as amended. 
    
3. ADOPTION OF MINUTES 
 3.1 August 30, 2017 Executive Committee Meeting 
  By General Consent, the Minutes of the August 30, 2017 Executive Committee 
Meeting were adopted as amended. 
 
 3.2 September 12, 2017 Executive Committee Meeting 
  By General Consent, the Minutes of the September 12, 2017 Executive Committee 
Meeting were adopted as presented. 
    
4. FOLLOW UP ACTION LIST AND UPDATES 
 4.1 Follow Up Action List 
  Staff provided updates on outstanding items in the Follow Up Action List. 
   
 4.2 Director/CAO Updates 
  Directors provided updates on their follow up action list items and current activities. 

 
Executive Committee Minutes of Meeting – October 11, 2017 Page 2 
 4.3 Local Trust Committee Chair Updates 
  Executive Committee members provided verbal updates on recent activities in their 
roles as local trust committee chairs. 
   
 4.4 UBCM Debrief 
Executive Committee members and staff discussed successes and opportunities 
arising from the UBCM conference in September. 
 
EC-2017-119 
It was MOVED and SECONDED, 
That the Executive Committee request staff to provide and distribute to Trustees a 
report on UBCM. 
CARRIED 
 
The meeting recessed at 10:10 p.m. and resumed at 10:18 p.m. 
  
5. BYLAWS FOR APPROVAL CONSIDERATION 
 5.1 Galiano Island Local Trust Committee Bylaw No. 264 (Meeting Procedures) 
EC-2017-120 
It was MOVED and SECONDED, 
THAT the Islands Trust Executive Committee approve Galiano Island Local Trust 
Committee Bylaw No. 264, cited as “Galiano Island Local Trust Committee Meeting 
Procedure Bylaw No 162, 2004, Amendment No. 1, 2017”, in accordance with 
Section 27 of the Islands Trust Act. 
CARRIED 
   
6. TRUST COUNCIL MEETING PREPARATION 
 6.1 Post Trust Council 
  6.1.1 September Trust Council Minutes 
   EC-2017-121 
 It was MOVED and SECONDED, 
 THAT Executive Committee forward the September 2017 Trust Council 
 minutes to the December 2017 Trust Council meeting as amended. 
CARRIED 
 
  6.1.2 Roundtable 
 Executive Committee members and staff provided feedback 

First 3,000 characters. Open the original for the whole document.